📍 When to use this template
- Submitted at the end of each calendar month to summarize the period's activities.
- Prepared in the first week of the following month (e.g., May MPR prepared by 5th June).
- Compiled by the Project Manager / Planning Engineer, with inputs from all site departments (Execution, QS, Safety, Quality).
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information8 fields
Project Name
_____________
Contract / Package No.
_____________
Report Title (e.g., MPR for May 2024)
_____________
Document Number
_____________
Date of Submission
_____________
Prepared By (PMC/Contractor)
_____________
Reviewed By (PMC)
_____________
Approved By (Client)
_____________
2Executive Summary7 fields
Overall Project Status (On-track/Delayed/Ahead)
_____________
Key Achievements this Month
_____________
Major Challenges & Bottlenecks
_____________
Critical Activities for Next Month
_____________
Look-ahead Schedule (30/60/90 days)
_____________
Snapshot: Schedule Performance Index (SPI)
_____________
Snapshot: Cost Performance Index (CPI)
_____________
3Physical Progress & Schedule Status9 fields
Planned Progress % (Cumulative)
_____________
Actual Progress % (Cumulative)
_____________
Planned Progress % (This Month)
_____________
Actual Progress % (This Month)
_____________
Schedule Variance (SV)
_____________
S-Curve Chart (Planned vs. Actual vs. Forecast)
_____________
Critical Path Analysis & Float Status
_____________
Major Milestones Achieved
_____________
Major Milestones Missed & Recovery Plan
_____________
4Financial Status8 fields
Contract Value (Original & Revised)
_____________
Value of Work Done (Cumulative)
_____________
Value of Work Done (This Month)
_____________
RA Bills Submitted (Cumulative)
_____________
Payments Certified & Received (Cumulative)
_____________
Cashflow Projection vs. Actual
_____________
Variation Orders / Claims Submitted & Status
_____________
Material Reconciliation Summary (Cement, Steel)
_____________
5Health, Safety & Environment (HSE) Status8 fields
Total Man-hours Worked (Cumulative & Month)
_____________
Lost Time Incidents (LTI)
_____________
First Aid Cases / Medical Treatment Cases
_____________
Near Misses Reported
_____________
Safety Audits / Inspections Conducted
_____________
Toolbox Talks Held (Nos. & Topics)
_____________
HSE Violations & Actions Taken
_____________
Environmental Compliance (e.g., C&D Waste, Water)
_____________
6Quality Assurance / Quality Control (QA/QC)8 fields
Total Concrete Poured (m³)
_____________
Total Reinforcement Laid (MT)
_____________
No. of Cubes Cast / Tested (7-day & 28-day results)
_____________
No. of Requests for Inspection (RFIs) Raised
_____________
No. of RFIs Approved / Rejected
_____________
Non-Conformance Reports (NCRs) Raised & Closed
_____________
Material Test Reports (MTRs) Summary
_____________
Key Material Approvals Received
_____________
7Resource Mobilization (Manpower & Machinery)6 fields
Labour Histogram (Planned vs. Actual)
_____________
Average Daily Manpower (Skilled/Unskilled)
_____________
Peak Manpower this Month
_____________
Major Plant & Machinery Deployed (P&M List)
_____________
P&M Utilization %
_____________
P&M Breakdown Hours
_____________
8Project Issues & Correspondence5 fields
Major Hindrances & Delays Log (with responsibility & impact)
_____________
Requests for Information (RFIs) Status Summary
_____________
Drawing Submission & Approval Status
_____________
Client Instructions / Site Orders Received
_____________
Key Correspondence Sent / Received
_____________
💡 Sample filled excerpt
Executive Summary: Overall progress is 45.2% against a planned 48.0% (SPI: 0.94). Delay is due to late receipt of GFC drawings for Tower B. Key achievement was the completion of Raft foundation for Tower C. Critical focus for next month is casting of Tower B first floor slab.
⚖ Compliance notes
- Fulfills reporting requirements as per FIDIC Sub-clause 4.21 [Progress Reports] or equivalent clause in CPWD/private contracts.
- Provides data for Earned Value Management (EVM) analysis and schedule updates.
- Serves as a primary document for project audits, performance reviews, and dispute resolution.
- HSE section data is crucial for demonstrating compliance with BOCW Act 1996 and associated rules during inspections.