PMC Templates

Yes, all templates are free for personal and project use. Download in Excel or PDF format. We ask for email registration on bulk downloads to track usage and notify you of updates, but individual template downloads are immediate without signup. Templates are licensed for use on your projects — you can modify them freely — but please don't redistribute them commercially as-is.

A Daily Site Report (DSR) is the primary daily record of all site activity. It includes: date, weather, manpower on site (skilled, unskilled, supervisors by trade), equipment in use, work completed (activity-wise quantities), material consumed and received, visitors, safety incidents, issues/delays encountered, instructions from client/consultant, and photos. DSR is typically filled by the site engineer at end of day, counter-signed by the resident engineer, and shared with the PMC and client within 24 hours. Our DSR template (Excel) has pre-set rows for all major trades and a photo attachment column.

RFI is raised when the contractor needs clarification from the consultant or client — e.g., drawings show different dimensions, specifications are ambiguous, site conditions differ from drawings, material alternatives need approval. RFIs are tracked in an RFI Log with open/closed status and response time. NCR is raised when work is not in conformance with specifications or drawings — e.g., concrete cube test fail, wrong rebar placement, incorrect finish. NCRs are tracked in an NCR Register with corrective/preventive action. Both are part of any quality management system.

The Measurement Book is the legal record of quantities executed at site — every line item of the BOQ (Bill of Quantities) has detailed measurements recorded, signed by both the contractor's engineer and the consultant/client's engineer. It's the basis for all Running Account Bills (RA Bills). Format is governed by IS 1200 (Method of Measurement of Building and Civil Engineering Works) and the project's contract. Typically handwritten in a bound register historically, now often digital (Excel or specialized software). Our MB template supports both physical and digital workflows.

Bill of Quantities (BOQ) is a line-by-line schedule of all work items with estimated quantities, unit rates, and total estimated values. For PMC, the BOQ is used for: (1) tender evaluation — comparing contractor bids, (2) progress measurement — comparing executed quantities against BOQ, (3) billing — generating RA bills line-item-wise, (4) variation management — identifying scope changes vs. baseline. Our BOQ tracker template has columns for BOQ quantity, measured-to-date, billed-to-date, variance, and cost-to-complete.

HIRA = Hazard Identification and Risk Assessment. Required under the Factories Act 1948, BOCW Act 1996, and ISO 45001. Site-specific document that lists all hazards (working at height, excavation, electrical, confined space, hot work, scaffolding, lifting operations, chemical exposure, noise), assesses risk level (severity × likelihood), and documents control measures (PPE, method statements, work permits, training). Reviewed quarterly and before any new activity. Our HIRA template has 30+ standard hazard categories pre-populated with typical controls.

FIDIC (Fédération Internationale Des Ingénieurs-Conseils / International Federation of Consulting Engineers) publishes standard contract forms used globally for construction contracts — the Red Book (construction contracts), Yellow Book (design-build), Silver Book (EPC/turnkey), Green Book (short-form), Gold Book (DBO). FIDIC contracts define terminology, claims procedures, EOT (Extension of Time), and variations. Indian public projects often adopt FIDIC or FIDIC-modified forms. PMC templates like variation orders, EOT claims, and payment certificates follow FIDIC formats for international compatibility.

MPR is the primary document shared with client/bank/investors monthly. Standard sections: (1) Executive summary — % complete, cost status, key milestones achieved/slipped, (2) Physical progress — activity-wise % complete vs. baseline schedule, (3) Financial progress — cost-to-date, projected-to-complete, variance vs budget, (4) Quality — NCRs raised/closed, test results summary, (5) Safety — man-hours, incidents, LTI (Lost Time Injuries), (6) Schedule — milestones next 30/90 days, delays and mitigation, (7) Issues and risks — top 5-10 with status, (8) Manpower and equipment, (9) Photos — site snapshots. Our MPR template is a multi-sheet Excel with auto-calculating summary dashboard.

Variations require a clear audit trail because they affect cost and time. Our Variation Order Register template captures: Variation number, date raised, originator (client/consultant/contractor), description, scope added/deleted/modified, cost impact (±), time impact (±), BOQ item references, authorization status, client approval date, value certified, payment status. All variations should be raised formally (not through emails/WhatsApp), and each should have a clear approval from the authorized signatory before execution. FIDIC Red Book Clause 13 and most Indian government contracts define the variation procedure.

Yes. Most PMC templates are scalable — a residential bungalow uses the same DSR, Material Inward Register, Measurement Book, and RFI Log formats as a large commercial project; just fewer entries. The overhead of templates on small projects is minimal (15-30 minutes daily for admin), and the benefit — clear records, easy handover, reduced disputes — is significant. If you're a small contractor starting to build formal PMC practices, start with: DSR, Measurement Book, Material Register, and Meeting Minutes. These 4 cover 80% of project documentation needs.

Excel templates open in Microsoft Excel, Google Sheets, LibreOffice Calc, and most mobile spreadsheet apps. PDF templates open in Adobe Reader, Preview, or any PDF reader — they're also fillable on mobile using Apple Markup, PDF Expert, or Xodo. For digital-native workflows, upload Excel templates to Google Drive / OneDrive for collaborative editing. Specialized PMC software (Procore, Asite, Aconex) can import these templates or use similar formats natively.

Yes, all Excel and PDF templates are fully editable. Replace the InfraLens header/footer with your company logo, modify column names to match your BOQ or contract clauses, add/remove columns as needed. We only ask that you don't redistribute modified templates as your own product. For your internal project use, modify freely.

All three are progress reports at different frequencies and audiences. DSR (Daily Site Report) is a single-page field record — date, weather, manpower, equipment, activities, issues, photos — signed by the site engineer and RE. WPR (Weekly Progress Report) rolls up 7 DSRs into a summary with % complete vs. plan, cost summary, and look-ahead. Shared with the PM and contractor's head office. MPR (Monthly Progress Report) is the formal client document — rolls up WPRs, includes financials, S-curve, risk update, and executive summary. Shared with client, bank/investor, and government authorities. DSR has ~30 fields, WPR has ~60, MPR has ~200. Each feeds the next.

IS 1200 — Method of Measurement of Building and Civil Engineering Works — in 28+ parts covers every trade. Most relevant: IS 1200 Part 1 (earthwork), Part 2 (concrete work), Part 3 (brickwork), Part 4 (stone work), Part 5 (form work), Part 6 (structural steelwork), Part 10 (reinforcement), Part 14 (steel roofing), Part 15 (plastering). Every RA Bill and Measurement Book follows IS 1200. Use the IS 1200 Part 1 page for details. For road and bridge projects, IRC standards supplement IS 1200 with pavement and bridge-specific measurement rules.

PMC fees in India typically range from 1-3% of construction cost for residential buildings, 2-4% for commercial/institutional projects, 3-5% for large infrastructure (highways, airports, metros), and 4-7% for turnkey projects with design responsibility. Fee models: (a) lump sum — fixed fee paid in milestones, (b) percentage of construction cost — fee scales with contract value, (c) time-and-materials — man-days × rate for smaller projects. Most Indian clients prefer (a) for budget certainty or (b) for large projects where scope may evolve. Fees exclude reimbursables (travel, site office, printing) which are typically 8-15% of the professional fee.

Retention per Indian practice: (a) Minimum 3 years post-handover for standard administrative documents (DSR, meeting minutes, correspondence). (b) 7 years for tax-related documents (invoices, payment certificates, RA Bills) — per Income Tax Act. (c) 10 years for structural safety-related documents (design calculations, NCRs on structural work, cube test reports, as-built structural drawings) — per the Defect Liability Period and common tort law claims. (d) Permanent for as-built drawings, O&M manuals, BOCW compliance records, and structural health monitoring baselines. Store in both physical (signed hard copies) and digital (scanned PDF with PDF/A archival format) for redundancy.