📍 When to use this template
- Used to forecast project finances, typically on a monthly or quarterly basis, to ensure project liquidity.
- Prepared monthly and updated whenever there's a major change in the project schedule or scope (like a large Variation Order or delay).
- Typically prepared by the Project Manager or Planning Engineer, in coordination with the commercial/billing team and accounts department.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information8 fields
Project Name
_____________
Contract / Package No.
_____________
Document Number
_____________
Forecast Period (e.g., Q2 2024)
_____________
Date of Preparation
_____________
Revision No.
_____________
Prepared By (Name & Designation)
_____________
Approved By (Name & Designation)
_____________
2Financial Summary6 fields
Total Contract Value (incl. taxes)
_____________
Value of Work Done to Date (Cumulative)
_____________
Total Payments Received to Date (Cumulative)
_____________
Anticipated Final Project Cost (Cost to Complete)
_____________
Projected Profit / Loss
_____________
Contingency Amount Remaining
_____________
3Projected Cash Inflow (Receipts)8 fields
Inflow Item (e.g., RA Bill-10, Mobilization Advance, VO-03 Payment)
_____________
Projected Billing Date
_____________
Projected Certification Date
_____________
Projected Receipt Date
_____________
Gross Amount (INR)
_____________
Deductions (TDS, WCT, Retention, etc.)
_____________
Net Inflow Amount (INR)
_____________
Remarks / Assumptions
_____________
4Projected Cash Outflow (Payments)6 fields
Outflow Category (e.g., Subcontractor, Material, Labour Wages, P&M, Statutory, Overheads)
_____________
Payee / Vendor / Description
_____________
Projected Payment Date
_____________
Amount (INR)
_____________
Payment Terms (e.g., Net 30)
_____________
Remarks / Basis of Forecast
_____________
5Monthly Net Cash Flow Analysis7 fields
Opening Balance
_____________
Total Monthly Inflow
_____________
Total Monthly Outflow
_____________
Net Cash Flow (Inflow - Outflow)
_____________
Closing Balance
_____________
Cumulative Net Cash Flow
_____________
6Assumptions, Risks & Mitigation4 fields
Key Assumptions (e.g., Bill cycle is 30 days, No major delays expected)
_____________
Identified Risks (e.g., Delay in client payment, Unexpected material price hike, Labour strike)
_____________
Mitigation Plan
_____________
Contingency Allocation for Risks
_____________
💡 Sample filled excerpt
Month: May-2024 | Opening Balance: ₹1,20,00,000 | Total Inflow: ₹2,50,00,000 (from RA Bill-05) | Total Outflow: ₹1,80,00,000 (Subcontractor: ₹90L, Steel: ₹50L, Labour: ₹40L) | Net Cash Flow: ₹70,00,000 | Closing Balance: ₹1,90,00,000
⚖ Compliance notes
- Helps fulfil requirements of FIDIC Sub-clause 4.21 [Progress Reports] which often mandates submission of cash flow forecasts.
- Supports financial planning as outlined in the CPWD Works Manual, especially regarding fund management and expenditure control.
- Often a contractual requirement under the 'Progress Reports' or 'Financial Management' section of the contract agreement.
- Essential for internal financial controls and reporting to management/investors to demonstrate project financial health.