📍 When to use this template
- To create a daily, chronological record of all significant site events, progress, and resource deployment.
- Filled at the end of every working day by the contractor's site engineer and verified by the PMC/Client engineer.
- It is the primary source document for weekly/monthly reports and for substantiating claims or delays.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header & General Information8 fields
Project Name
_____________
Contract / Package No.
_____________
Weather (Morning / Afternoon)
_____________
Temperature (°C Min / Max)
_____________
Prepared By (Contractor)
_____________
Verified By (PMC)
_____________
2Labour Deployment7 fields
Agency / Sub-contractor Name
_____________
Trade (e.g., Mason, Carpenter, Fitter, Helper)
_____________
Skilled Count
_____________
Semi-skilled Count
_____________
Unskilled Count
_____________
Total Mandays
_____________
Remarks (e.g., OT hours)
_____________
3Plant & Machinery (P&M) Deployment7 fields
P&M Description (e.g., JCB, Concrete Pump, Tower Crane)
_____________
Capacity / Size
_____________
Working Hours
_____________
Breakdown Hours
_____________
4Work Progress Achieved7 fields
Location / Grid / Floor / Chainage
_____________
Activity Description (as per BOQ / Schedule)
_____________
Unit of Measurement (UoM)
_____________
Planned Qty (Day)
_____________
Achieved Qty (Day)
_____________
Cumulative Qty
_____________
Remarks / RFI Reference
_____________
5Material Received at Site8 fields
Material Description
_____________
Supplier Name
_____________
Challan / Invoice No.
_____________
Received Quantity
_____________
Accepted Quantity
_____________
Rejected Quantity
_____________
Remarks / Storage Location / MIR Ref.
_____________
6Safety, Health & Environment (HSE)6 fields
Toolbox Talk (TBT) Topic & Attendance
_____________
Safety Observations (Unsafe Act / Condition)
_____________
Near Miss / Incident / Accident Reported (Y/N, with ref)
_____________
Housekeeping Status (Good/Fair/Poor)
_____________
PPE Compliance Check
_____________
Permits Issued (Hot Work, Confined Space, etc.)
_____________
7Hindrances / Delays / Constraints6 fields
Hindrance Description (e.g., Drawing not available, Material shortage, Access issue)
_____________
End Time / Ongoing
_____________
Responsibility (Client / Consultant / Contractor)
_____________
Action Taken / Proposed
_____________
Reference to Correspondence / Hindrance Register
_____________
8Instructions & Visitors4 fields
Instructions Received (From Client/PMC)
_____________
Instructions Given (To Sub-contractor)
_____________
Official Visitors (Name, Organisation, Purpose)
_____________
💡 Sample filled excerpt
Section: Work Progress Achieved
Location: Tower B, 5th Floor Slab | Activity: Concreting of slab panel S-2 (M30) | UoM: Cum | Planned Qty: 45 | Achieved Qty: 45 | Remarks: Pour completed. Cube samples taken. RFI/CONC/112 cleared.
⚖ Compliance notes
- Fulfills the requirement for daily records under FIDIC Sub-Clause 4.21 [Progress Reports] and Sub-Clause 8.4 [Extension of Time for Completion].
- Acts as primary supporting documentation for Measurement Books (MB) and Running Account (RA) Bills.
- Helps maintain records of workers on site as required under the BOCW Act, 1996, supplementing the official Muster Roll (Form XVI).
- Provides contemporaneous evidence for claims, variations, and dispute resolution proceedings.