📍 When to use this template
- Submitted with full MPR by 5th of next month.
- Used in monthly review meetings + steering committee.
- Forwarded to lenders + multilateral agencies as required.
- Reference for project leadership in narrative communications.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header6 fields
Project Name + Code
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Reporting Month
_____________
Cumulative Project Duration (Start → Reporting Date)
_____________
% of Original Duration Elapsed
_____________
2Month-end Snapshot (Tabular)6 fields
Overall Progress (Planned %, Actual %)
_____________
Schedule Status (Days Variance vs Baseline)
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Financial Status (Spent %, Approved %)
_____________
Safety Status (LTI / Cumulative Man-hours)
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Quality Status (NCRs Open)
_____________
Overall Health (RAG)
_____________
3Key Achievements (Month)4 fields
Major Milestones Completed
_____________
Significant Activities Started
_____________
Critical Approvals Received
_____________
External Recognition / Awards
_____________
4Issues + Risks (Top 5)5 fields
Issue Description
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Impact (Days / ₹)
_____________
Mitigation Status
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Escalation Required (Y/N)
_____________
5Decisions Required From Leadership5 fields
Decision Item
_____________
Required By Date
_____________
Background (1-2 lines)
_____________
Recommended Position
_____________
Owner Awaiting Decision
_____________
6Next Month Plan4 fields
Critical Milestones (Target Date)
_____________
Resource Plan Highlights
_____________
Anticipated Cost Outflow
_____________
Major Procurement / Statutory Activities
_____________
7Financial Summary6 fields
Approved Budget
_____________
Spent to Date
_____________
% Spent vs % Progress
_____________
Remaining Budget
_____________
Forecast at Completion (FAC)
_____________
Cash Flow Profile (Trend)
_____________
💡 Sample filled excerpt
Month: May 2026 (Project Mo 18 of 36). Progress: Plan 45.2 % / Actual 41.7 % (-3.5 %, +28 days). Cost: ₹89 cr spent (60 % of ₹148 cr approved). Safety: 0 LTI, 1.2 M man-hrs. Quality: 2 NCRs open. Health: Amber. Top issue: Design GFC delay; mitigation by parallel review. Decision needed: VO for client-driven scope change (+₹12 cr).
⚖ Compliance notes
- Executive summary should always reference the full MPR section / page number for detail.
- RAG status must be defensible — based on quantitative thresholds, not gut feel.
- Decisions Required section is the most-used by leadership; place them prominently + with deadlines.
- Same template for 24+ months on a project enables trend recognition + accountability.
- Forecast updates each month → moving FAC tells the cost trajectory story better than spent-to-date alone.