📍 When to use this template
- Submitted periodically (usually monthly) to claim payment for work done up to a certain date.
- Triggered at the end of each billing cycle as specified in the contract's payment terms.
- Prepared by the Contractor's Billing Engineer, then verified by the PMC/Client's Site Engineer against the Measurement Book (MB).
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information10 fields
Project Name
_____________
Contract Package No.
_____________
Contractor Name
_____________
Date of Submission
_____________
Billing Period (From Date)
_____________
Billing Period (To Date)
_____________
Prepared By (Contractor)
_____________
Checked By (PMC)
_____________
Approved By (Client)
_____________
2Bill Summary / Abstract of Cost11 fields
A. Gross Value of Work Done to Date (As per BOQ)
_____________
B. Value of Extra Items / Variations Executed
_____________
C. Value of Materials at Site (Secured Advance)
_____________
D. Price Escalation / Adjustment Amount
_____________
E. Total Value (A+B+C+D)
_____________
F. Less: Amount Withheld (Retention / Other)
_____________
G. Net Value of Work Done to Date (E-F)
_____________
H. Less: Gross Amount Certified in Previous Bills
_____________
I. Gross Amount Due for this Bill (G-H)
_____________
J. Less: Deductions for this Bill (TDS, Labour Cess, etc.)
_____________
K. Net Amount Payable for this Bill (I-J)
_____________
3BOQ Item Measurement Summary9 fields
BOQ Item No.
_____________
Item Description
_____________
Unit of Measurement (UOM)
_____________
Contract Rate
_____________
Quantity as per Contract
_____________
Quantity Executed Previously
_____________
Quantity Executed in this Bill
_____________
Cumulative Quantity Executed
_____________
Amount for this Bill (Rs.)
_____________
4Non-BOQ / Extra Item Summary7 fields
Variation Order (VO) Ref No.
_____________
Item Description
_____________
Unit of Measurement (UOM)
_____________
Quantity Executed in this Bill
_____________
Cumulative Quantity Executed
_____________
Amount for this Bill (Rs.)
_____________
5Secured Advance Calculation9 fields
Material Description
_____________
Challan / Invoice No. & Date
_____________
Date of Receipt at Site
_____________
Quantity Received
_____________
Basic Rate (as per contract/invoice)
_____________
Value of Material
_____________
Advance Percentage (e.g., 75%)
_____________
Secured Advance Amount Claimed
_____________
6Statutory & Other Deductions5 fields
Deduction Type (TDS, Labour Cess, Water/Elec Charges, Recovery, etc.)
_____________
Applicable Rate / Basis of Calculation
_____________
Amount Deducted in Previous Bills
_____________
Amount to be Deducted in this Bill
_____________
Cumulative Deduction
_____________
7Reconciliation of Client-Issued Materials8 fields
Material (e.g., Cement, Steel)
_____________
Opening Balance
_____________
Received during Period
_____________
Total Available
_____________
Theoretically Consumed (as per IS norms)
_____________
Actually Consumed (as per site records)
_____________
Closing Balance
_____________
Recovery for Excess Consumption / Wastage
_____________
8Annexures / Supporting Documents Checklist7 fields
Measurement Book (MB) Reference No(s).
_____________
Material Test Reports (MTRs) & Pour Cards
_____________
Statutory Compliance Challans (PF, ESI)
_____________
Material Invoices (for Secured Advance)
_____________
Joint Inspection Records & Photos
_____________
Hindrance Register Extracts (if applicable)
_____________
Variation Order Approvals
_____________
💡 Sample filled excerpt
Bill Summary > I. Gross Amount Due for this Bill: ₹ 50,00,000 | J. Less: Deductions (TDS @2% + Cess @1% + Water Charges): ₹ 1,55,000 | K. Net Amount Payable for this Bill: ₹ 48,45,000
⚖ Compliance notes
- Fulfills payment application requirements as per FIDIC Sub-Clause 14.3 (Application for Interim Payment Certificates) or equivalent contract clauses.
- Quantities must be based on measurements recorded in the Measurement Book (MB) as per CPWD General Conditions of Contract and IS 1200 (all parts).
- Ensures correct calculation and deduction of statutory levies like 1% Labour Cess under the BOCW Act, 1996 and TDS under the Income Tax Act.
- Serves as primary documentation for financial audits, progress reporting, and GST compliance (as a Tax Invoice basis).