| S.No. | Checkpoint | IS Requirement | Status |
|---|---|---|---|
| A. Delivery Verification | |||
| A1 | Delivery challan/receipt document is complete with all required details (PO number, material description, quantity, date, supplier signature) Acceptance: Challan contains all mandatory fields and is signed by supplier representative | Mandatory | OK NC NA HOLD |
| A2 | Delivery PO number matches with site Purchase Order placed Acceptance: PO number on delivery document matches exactly with raised PO | Mandatory | OK NC NA HOLD |
| A3 | Delivered quantity matches PO quantity (±2% tolerance for bulk materials, 0% for packaged items) Acceptance: Quantity variance ≤ 2% for bulk, 0% for packaged items. If exceeded, shortfall noted and documented. | Mandatory | OK NC NA HOLD |
| A4 | Supplier's delivery note has complete address of recipient, date, time of delivery, and driver information Acceptance: All fields present and legible | Mandatory | OK NC NA HOLD |
| A5 | Material received is same as per PO description (brand, grade, size, specification) Acceptance: Material on delivery matches PO specification exactly. Any variation noted as NC. | Mandatory | OK NC NA HOLD |
| B. Visual Inspection | |||
| B1 | Package/bag integrity — no visible tears, splits, or punctures in packaging Acceptance: Packaging is intact. Minor surface damage <5% area is acceptable; major damage (>5% area or affecting contents) is NC. | Mandatory | OK NC NA HOLD |
| B2 | No visible signs of water damage, moisture ingress, or dampness on packaging or material Acceptance: Packaging dry to touch. No visible water marks, mold, or discoloration. If present, material is rejected. | Mandatory | OK NC NA HOLD |
| B3 | No visible contamination (dirt, dust, oil, rust, or foreign material) on material surface Acceptance: Material surface clean. Superficial dust can be wiped off; embedded contamination is NC. | Mandatory | OK NC NA HOLD |
| B4 | No signs of structural damage, cracks, dents, or bending on material (for rigid items) Acceptance: Material physically undamaged. Hairline cracks or minor surface dents <5 mm acceptable; structural damage is NC. | Mandatory | OK NC NA HOLD |
| B5 | No signs of leakage from containers, cans, or sealed packages (for liquids/pastes) Acceptance: All containers sealed and no leakage visible. Minor weeping <5 mL per 50 L acceptable; major leakage is NC. | Mandatory if applicable | OK NC NA HOLD |
| B6 | Material color, appearance, and consistency match specification (for visual verification) Acceptance: Color and appearance within supplier datasheet. Any significant variation noted as NC. | Mandatory | OK NC NA HOLD |
| B7 | Expiry date (if applicable) — material is not expired or within 30 days of expiry Acceptance: Expiry date clearly visible and material valid for ≥30 days from receipt date | Mandatory if applicable | OK NC NA HOLD |
| C. Documentation Verification | |||
| C1 | Material Test Certificate (MTC) or test report is present with delivery Acceptance: Original MTC provided. Photocopy acceptable only with QA manager approval and original to follow within 7 days. | Mandatory | OK NC NA HOLD |
| C2 | MTC is valid (within expiry date and not older than 12 months from testing date) Acceptance: MTC dated ≤12 months from today and within specified validity period per IS code | Mandatory | OK NC NA HOLD |
| C3 | MTC batch/lot number matches delivered material's batch number Acceptance: Batch number on MTC matches material batch exactly. If mismatch, material is placed on hold pending verification. | Mandatory | OK NC NA HOLD |
| C4 | Test certificate shows all critical parameters within IS code limits Acceptance: All test parameters per applicable IS code fall within specified limits. MTC verification form completed separately. | Mandatory | OK NC NA HOLD |
| C5 | Testing laboratory is accredited (NABL/ISO/recognized) and MTC bears lab stamp and authorized signature Acceptance: Lab certification visible; official lab letterhead and seal present; authorized signatory identified | Mandatory | OK NC NA HOLD |
| C6 | Warranty/guarantee certificate is present (if applicable for material type) Acceptance: Warranty document provided for items with manufacturer guarantee. Period and terms clearly stated. | Conditional | OK NC NA HOLD |
| C7 | Safety data sheet (SDS) or technical data sheet is provided (for chemical materials, admixtures) Acceptance: SDS present for hazardous materials; dated ≤2 years; language understandable on site | Conditional | OK NC NA HOLD |
| C8 | Delivery invoice/bill is present with GST/tax details Acceptance: Invoice present with complete details, supplier name, address, GST number, and amount | Mandatory | OK NC NA HOLD |