📍 When to use this template
- After the monthly progress review meeting, which involves senior management from the Client, PMC, and Contractor.
- Once a month, typically circulated for comments within 48 hours after the meeting.
- The PMC's Project Manager or a designated engineer prepares the draft, which is then circulated for review and final approval.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information8 fields
Project Name
_____________
Contract Package No.
_____________
MoM Document No.
_____________
Date of Meeting
_____________
Time of Meeting
_____________
Meeting Location (Physical/Virtual)
_____________
Prepared By (Name & Designation)
_____________
Approved By (Name & Designation)
_____________
2List of Attendees5 fields
Organisation (Client/PMC/Contractor/etc.)
_____________
Email / Contact No.
_____________
3Review of Previous MoM Action Points6 fields
Ref. Previous MoM No. & Action Point No.
_____________
Action Point Description
_____________
Responsibility
_____________
Original Due Date
_____________
Current Status (Open/Closed/Delayed)
_____________
Remarks / Reason for Delay
_____________
4Project Status & Progress Review8 fields
Overall Progress (Planned vs. Actual %)
_____________
Engineering & Design Status (Drawings Submitted/Approved)
_____________
Procurement & Material Status (Major Materials at Site/Ordered)
_____________
Construction Progress (Key Milestones Achieved/Upcoming)
_____________
Billing & Financial Status (RA Bill Status, Payments Received)
_____________
Quality Control Status (Major NCRs, Concrete Pour Summary)
_____________
HSE Status (Man-hours, LTI, Incidents, Safety Observations)
_____________
Labour & Machinery Deployed (Skilled/Unskilled, Major Equipment)
_____________
5Key Issues, Hindrances & Delays Discussed5 fields
Issue / Hindrance Description
_____________
Impact on Schedule/Cost
_____________
Discussion Summary
_____________
Proposed Solution / Path Forward
_____________
6Decisions Taken & New Action Plan5 fields
Action Item No.
_____________
Description of Action Required
_____________
Responsibility (Organisation & Person)
_____________
Target Date for Completion
_____________
Priority (High/Medium/Low)
_____________
7Next Meeting Details4 fields
Date of Next Meeting
_____________
Venue / Location
_____________
Tentative Agenda
_____________
💡 Sample filled excerpt
Action Item No.: MRM-05/A-03 | Description: Expedite procurement of final-finish flooring tiles (Make: Kajaria, Model: K-204) to avoid delay in Block-B handover. | Responsibility: Contractor (Mr. R. Sharma) | Target Date: 15-Jul-2024 | Priority: High
⚖ Compliance notes
- Serves as an official project record as per the contract agreement's communication protocol.
- Provides critical evidence for contractual claims, such as Extension of Time (EOT) or variations, by documenting delays and instructions.
- Fulfills general contract administration requirements under FIDIC (e.g., Clause 4.21 Progress Reports) and CPWD contract conditions.
- A primary document reviewed during internal, client, or third-party project audits to verify project governance and decision-making.