📍 When to use this template
- After every scheduled Safety Committee meeting to formally document the proceedings.
- Typically held monthly, as mandated by the BOCW Rules for projects with 250 or more workers.
- Prepared by the Project Safety Officer (EHS Head) or a designated committee secretary, then circulated to all members for approval.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header & Meeting Details8 fields
Project Name
_____________
Contract / Package No.
_____________
MoM Reference No.
_____________
Date of Meeting
_____________
Time of Meeting (From/To)
_____________
Meeting Location
_____________
Prepared By (Name & Designation)
_____________
Approved By (Committee Chairman)
_____________
2Attendance of Committee Members5 fields
Representing (PMC/Client/Contractor/Worker Rep)
_____________
3Review of Previous MoM Action Points6 fields
Action Point from Previous MoM (Ref. No.)
_____________
Responsibility (Agency & Person)
_____________
Original Target Date
_____________
Current Status (Closed / Open / In Progress)
_____________
Remarks / Reason for Delay
_____________
4Review of Site Safety Performance5 fields
Leading & Lagging Indicators (Safe Man-hours, LTI, First Aid Cases, Near Misses)
_____________
Summary of Site Safety Inspections / Audits
_____________
Review of recent Incident / Accident Reports (if any)
_____________
Status of Mock Drills Conducted
_____________
Analysis of Unsafe Acts & Unsafe Conditions observed
_____________
5Statutory & Other Compliance Status6 fields
BOCW Registration & Notices Display
_____________
Labour License & Registers Status
_____________
Third-Party Inspection (TPI) Certificates for Cranes, Lifts, etc.
_____________
Health Check-up Records for Workers
_____________
PPE (Personal Protective Equipment) Stock & Issuance Status
_____________
Status of Safety Signages
_____________
6Discussions on New Safety Issues & Worker Feedback4 fields
Issue Raised By (Name/Agency)
_____________
Key Discussion Points
_____________
Feedback/Suggestions from Worker Representatives
_____________
7New Action Items & Decisions Taken5 fields
Action Point / Decision
_____________
Responsibility (Agency & Person)
_____________
Target Date for Completion
_____________
Priority (High/Medium/Low)
_____________
8Closing Remarks & Next Meeting4 fields
Key points summarized by the Chairman
_____________
Date of Next Meeting
_____________
Time of Next Meeting
_____________
Proposed Venue
_____________
💡 Sample filled excerpt
Section: New Action Items & Decisions Taken
Sr. No: 01 | Action Point: Procure and install hard barricades with proper signages around the new excavation near Gate 3. | Responsibility: Mr. R. Singh (Main Contractor) | Target Date: 25-JUL-2024 | Priority: High
⚖ Compliance notes
- Fulfills the requirement to constitute and hold Safety Committee meetings under Rule 223 of the Building and Other Construction Workers (RECS) Central Rules, 1998.
- Provides documented evidence of safety management and due diligence for audits by the Labour Department, client, or other statutory bodies.
- Supports compliance with the CPWD Safety Code and General Conditions of Contract regarding safety procedures.
- Acts as a key record for demonstrating management commitment and worker participation for ISO 45001 (OH&S) certification.