📍 When to use this template
- First 60-90 days of project (mobilization phase).
- Periodic review of fleet status.
- Audit by client / PMC.
- Major equipment additions mid-project.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Equipment Master6 fields
Equipment ID / Asset Tag
_____________
Type + Make + Model
_____________
Capacity / Specifications
_____________
Manufacturer + Year
_____________
Owner (Project / Hired)
_____________
Purpose / Activity
_____________
2Mobilization6 fields
Planned Arrival Date
_____________
Actual Arrival Date
_____________
Variance (Days) + Reason
_____________
Mode of Transport
_____________
Receiving Inspector
_____________
Damage on Arrival (Y/N)
_____________
3Documentation6 fields
Operating Manual Available
_____________
Calibration / Test Certificates
_____________
Insurance Policy + Validity
_____________
Statutory Registrations (Crane / Hoist / Boiler — per IBR)
_____________
Operator's License / Certification
_____________
Maintenance Schedule
_____________
4Commissioning6 fields
Pre-operation Inspection
_____________
Trial Run Date
_____________
Performance Verification
_____________
Acceptance by Site (Y/N)
_____________
Issues Identified
_____________
Date of Service Start
_____________
5Operations5 fields
Designated Operator
_____________
Working Shift Pattern
_____________
Daily Pre-operation Checks
_____________
Maintenance Schedule (Daily / Weekly / Monthly)
_____________
Spare Parts Inventory
_____________
💡 Sample filled excerpt
Tower Crane TC-002, Liebherr 542 EC-B 24, 4 tonnes. Planned: 15-May, Actual: 18-May (+3 days due to transport permit). Insurance: Bajaj GIC #145, valid till 30-Apr-2027. Statutory: Lift Inspector cleared, Cert #2026-XX. Trial: 22-May, performance OK. Service start: 25-May. Operator: Mr. Raj Sharma (cert. #145).
⚖ Compliance notes
- Major plant must have manufacturer-provided maintenance + operation manuals on-site.
- Cranes + hoists require Lift Inspector clearance per state factory rules.
- Operator certification: certified by competent person + specific to equipment type.
- Insurance covers Public Liability + Operator + Third-party — verify validity.
- Daily pre-operation checks by operator + supervisor mandatory.
- Crane logbook maintained — readings, hours, breakdowns, repairs.