📍 When to use this template
- Each equipment calibration cycle (annual / semi-annual / quarterly).
- After equipment damage / repair.
- Pre-acceptance testing.
- Audit by client / inspector / NABL.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Equipment Master6 fields
Equipment ID / Serial Number
_____________
Equipment Type (Cube Mould / Sieve / Balance / Theodolite / DPM Tester / etc.)
_____________
Manufacturer + Model
_____________
Date of Purchase
_____________
Department / Owner
_____________
2Calibration Schedule4 fields
Recommended Calibration Interval
_____________
Date of Last Calibration
_____________
Date of Next Calibration
_____________
Calibration Status (Calibrated / Due / Overdue)
_____________
3Calibration Records8 fields
Calibration Lab / Authority
_____________
Calibration Certificate Number
_____________
NABL Accreditation Number
_____________
Calibration Date
_____________
Calibration Range
_____________
Measured Values vs Standard
_____________
Uncertainty of Measurement
_____________
4Adjustments + Repairs4 fields
Adjustment Done (Y/N + Description)
_____________
Repair Required + Performed
_____________
Re-calibration After Repair
_____________
Equipment Out of Service Days
_____________
5Quality Impact4 fields
Tests Performed with Out-of-Calibration Equipment
_____________
Re-testing Required (Y/N)
_____________
Cost / Time of Re-testing
_____________
Quality Impact Assessment
_____________
💡 Sample filled excerpt
Equipment ID: TM-0145. Concrete cube mould 150×150×150 mm. Procured: 02-Apr-2026. Calibration: NABL-accredited lab, Cert #2026-XX, dated 28-Apr-2026, valid 1 year. Measurements: All dimensions within ± 0.5 mm of specification. Status: Calibrated.
⚖ Compliance notes
- All test + measurement equipment must be calibrated per ISO 9001 + NABL.
- Calibration interval per manufacturer / regulation: typically 1 year for routine + 6 months for critical.
- Calibration by NABL-accredited lab — non-NABL calibration not accepted for project quality.
- Out-of-calibration equipment tests are not legally admissible — re-test required.
- Calibration costs are project overhead; budgeted at ~0.1-0.5 % of project cost.
- Inspector / auditor verifies calibration certificates during audit.