📍 When to use this template
- At the start of the project to create a master schedule for all equipment, and when new equipment is mobilized.
- Updated monthly to reflect actual maintenance done and to plan for the next month's activities.
- Filled by the Plant & Machinery (P&M) Engineer or Site Engineer, and reviewed by the Project Manager.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information8 fields
Project Name
_____________
Contract Package No.
_____________
Schedule Document No.
_____________
Date of Issue
_____________
Revision No.
_____________
Prepared By (P&M Engineer)
_____________
Reviewed By (Site Manager)
_____________
Approved By (Project Manager)
_____________
2Equipment Identification6 fields
Equipment Name (e.g., Tower Crane, Batching Plant)
_____________
Equipment ID / Asset Code
_____________
Make & Model
_____________
Capacity / Rating
_____________
Date of Mobilization
_____________
Location on Site
_____________
3Preventive Maintenance Schedule6 fields
Maintenance Task Description (e.g., Engine Oil Change, Hydraulic Filter Replacement)
_____________
Frequency (Daily, Weekly, Monthly, 250 Hrs, 500 Hrs)
_____________
Scheduled Date / Week
_____________
Responsibility (Operator/Mechanic)
_____________
OEM Manual Reference
_____________
4Maintenance Log (Actuals)7 fields
Date of Maintenance
_____________
Actual Work Done
_____________
Spares / Consumables Used (Part No. & Qty)
_____________
Mechanic's Name / ID
_____________
Operator's Signature
_____________
P&M Engineer's Verification & Signature
_____________
Remarks / Observations
_____________
5Breakdown Maintenance Record6 fields
Date & Time of Breakdown
_____________
Nature of Fault Reported
_____________
Downtime (in Hours)
_____________
Corrective Action Taken
_____________
Root Cause Analysis (if any)
_____________
Date & Time of Resumption
_____________
6Statutory / Third-Party Inspection Details6 fields
Inspection Type (e.g., Load Test, TPI)
_____________
Authority / Agency Name
_____________
Scheduled Inspection Date
_____________
Actual Inspection Date
_____________
Certificate No.
_____________
Certificate Validity Until
_____________
💡 Sample filled excerpt
Equipment: Tower Crane TC-01 | Task: Slew Ring Bolt Torque Check | Frequency: Monthly / 500 Hrs | Scheduled: 15-Jul-2024 | Actual Date: 16-Jul-2024 | Remarks: All 60 bolts checked and torqued to 900 Nm as per Liebherr manual. No slippage found. Verified by P&M Engineer.
⚖ Compliance notes
- Helps comply with BOCW (Central) Rules, 1998, Rule 55 (Transport and Earth Moving Equipment) and Rule 56 (Lifting Appliances and Gear), which mandate regular examination and maintenance.
- Provides documented evidence of due diligence for equipment safety, crucial during safety audits by the client, PMC, or statutory bodies like the Labour Department.
- Supports FIDIC Clause 4.1 (Contractor's General Obligations) by demonstrating proper management and maintenance of Contractor's Equipment.
- Fulfills requirements under the CPWD General Specifications which mandate proper upkeep of machinery to ensure project progress.