| S.No. | Checkpoint | IS Requirement | Status |
|---|---|---|---|
| A. REGISTER COLUMN DEFINITIONS | |||
| A1 | Column 1: DATE — transaction date for receipt or issue (DD-MM-YYYY) Acceptance: Chronological order maintained; no gaps; date format consistent | Cl. 7.5 — Records | OK NC NA HOLD |
| A2 | Column 2: TRANSACTION TYPE — IN (receipt), OUT (issue), TRANSFER, RETURN Acceptance: Transaction type clearly indicated with standard abbreviations | Cl. 8.5 — Material control | OK NC NA HOLD |
| A3 | Column 3: MATERIAL CODE & DESCRIPTION — stock code, full description, unit Acceptance: Material code consistent with BOQ / master item list; unit clearly stated | Cl. 3 — Identification | OK NC NA HOLD |
| A4 | Column 4: BATCH / LOT / MTC REF — for traceable items like cement, steel, admixture Acceptance: Batch / MTC number logged; traceable to approved supplier and test status | Cl. 8.5 — Traceability | OK NC NA HOLD |
| A5 | Column 5: QUANTITY — with unit; separate IN and OUT columns Acceptance: IN from GRN/weighbridge; OUT from issue voucher; precision appropriate to material | Cl. 8.5 — Quantity | OK NC NA HOLD |
| A6 | Column 6: GRN / ISSUE VOUCHER NO. — document reference for transaction Acceptance: Sequential voucher numbers; supporting documents filed | Cl. 7.5 — Documentation | OK NC NA HOLD |
| A7 | Column 7: RECEIVED FROM / ISSUED TO — supplier name (IN) or activity/location (OUT) Acceptance: IN: supplier name/code; OUT: activity, WBS, concrete batch for cement/agg | Cl. 8.5 — Usage | OK NC NA HOLD |
| A8 | Column 8: RUNNING BALANCE — cumulative stock after each transaction Acceptance: Balance updated after each entry; reconciles with physical stock | Cl. 7.5 — Inventory | OK NC NA HOLD |
| A9 | Column 9: REMARKS — quality HOLD/APPROVED status, damage, returns, NCR Acceptance: Quality status captured; damaged returns flagged; NCR link documented | Cl. 8.7 — Nonconforming | OK NC NA HOLD |
| A10 | Column 10: VERIFIED BY — signature/initials of recorder and receiver Acceptance: Each entry signed by storekeeper and counter-signed by receiver/issuer | Cl. 7.5 — Accountability | OK NC NA HOLD |
| B. MATERIAL RECEIPT PROCEDURE | |||
| B1 | Each receipt supported by GRN linked to PO, delivery challan and MTC Acceptance: GRN raised within 24 hr of receipt; PO, challan, MTC cross-referenced | Cl. 8.4 — Externally provided | OK NC NA HOLD |
| B2 | Incoming materials inspected per receiving inspection; quality status APPROVED/HOLD marked Acceptance: Only APPROVED material issued for work; HOLD segregated until cleared | Cl. 8.6 — Release | OK NC NA HOLD |
| C. MATERIAL ISSUE AND CONSUMPTION | |||
| C1 | Each issue against signed issue voucher from authorized engineer/supervisor Acceptance: Voucher has activity code, quantity, work location, signed by requestor | Cl. 8.5 — Control | OK NC NA HOLD |
| C2 | FIFO principle applied: oldest batches issued first to prevent shelf-life issues Acceptance: Batch-wise FIFO; expiring cement/admixture used first; shelf life respected | Cl. 3 — Storage | OK NC NA HOLD |