PMC›🏗 Equipment & Plant›Fuel Consumption Log

Fuel Consumption Log

log
PMC-EQP-LOG-003·v1.0-beta·⚠ Beta — review before use

Tracks fuel consumption + cost per equipment / vehicle. Detects pilferage, inefficiency, mechanical issues from abnormal consumption patterns.

ReferencesProject Equipment Management PlanPetroleum Rules + Storage RequirementsManufacturer's Fuel Specifications
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📍 When to use this template
  • Daily fuel issue + consumption tracking.
  • Monthly fuel reconciliation.
  • Cost analysis + efficiency reporting.
  • Pilferage investigation.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Fuel Storage5 fields
Tank Capacity (Liters)
_____________
Tank Number
_____________
Fuel Type (HSD / Petrol / LPG)
_____________
Storage Location
_____________
Petroleum Act Compliance
_____________
2Daily Issue6 fields
Date + Time
_____________
Equipment ID (issuing to)
_____________
Quantity Issued (Liters)
_____________
Issuer + Authorisation
_____________
Reading Before + After
_____________
Discrepancy
_____________
3Equipment Consumption6 fields
Equipment ID
_____________
Operating Hours / Distance
_____________
Fuel Consumed (Liters)
_____________
Fuel Efficiency (L/hr or L/km)
_____________
Manufacturer's Specification
_____________
Variance (% above / below normal)
_____________
4Reconciliation5 fields
Opening Stock
_____________
Total Issues (Period)
_____________
Closing Stock
_____________
Theoretical Consumption (per Equipment Operation)
_____________
Variance (Possible Pilferage / Inefficiency)
_____________
5Cost4 fields
Fuel Cost (₹ / Liter)
_____________
Total Fuel Cost (Period)
_____________
Cost per Activity / Cost Center
_____________
Cumulative Fuel Cost (Project to Date)
_____________
💡 Sample filled excerpt
Date: 12-May-2026. HSD issued to Crane TC-002: 35 L (full tank). Operated 8 hrs. Consumption: 4.4 L/hr (manufacturer spec: 4.0 L/hr, +10 % variance — within tolerance). Tank stock: 800 L opening, 35 L issued, 765 L closing. Cost: ₹95/L × 35 = ₹3,325.
⚖ Compliance notes
  • Fuel storage > 5,000 L requires Petroleum Storage License + safety provisions per Petroleum Rules.
  • Standardise fuel issue procedure: log book, authorisation, ID matching.
  • Pilferage detection: variance > 10 % typically; investigate root cause.
  • Fuel efficiency tracking → identify under-performing equipment for repair / replacement.
  • Bunded storage area for fuel; firefighting equipment within 30 m.
  • Major fuel deliveries logged with delivery slips + tank measurements before / after.
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