📍 When to use this template
- Any change to GFC drawings or specifications.
- Client-initiated scope change.
- Contractor-discovered design issue requiring modification.
- Statutory authority requirement change.
- Material substitution proposal.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Request Header6 fields
Date of Request
_____________
Requesting Party (Client / Contractor / PMC)
_____________
Affected Drawing(s)
_____________
Affected Element / Location
_____________
Priority (Urgent / High / Medium / Low)
_____________
2Change Description4 fields
Current Design (As per GFC)
_____________
Proposed Change
_____________
Reason for Change
_____________
Supporting Drawings / Calculations Attached
_____________
3Impact Assessment6 fields
Cost Impact (₹ + Sign +/-)
_____________
Schedule Impact (Days + Sign +/-)
_____________
Quality Impact (Better / Equal / Lower)
_____________
Safety Impact
_____________
Affected Trades / Disciplines
_____________
Other Approvals Required
_____________
4Approval Chain5 fields
Designer Review + Approval
_____________
PMC / Engineer Review
_____________
Client / Owner Approval (where required)
_____________
Final Approval Date
_____________
Revised GFC Drawing Reference
_____________
5Implementation4 fields
Revised GFC Issue Date
_____________
Variation Order Reference (if applicable)
_____________
Construction Start with Change
_____________
Verification + Sign-off Post-implementation
_____________
💡 Sample filled excerpt
DCR #2026-23, 14-May-2026. Affected: STR-FL-04 (slab L+4). Current: 200 mm RCC. Change: 250 mm RCC + increase rebar for added crane load. Impact: +₹3.5 lakh, +4 days. Approval: 18-May-2026. Revised GFC: STR-FL-04 Rev 4. VO #38 issued.
⚖ Compliance notes
- Per FIDIC Sub-clause 13.1, design changes that increase scope = Variations (require Variation Order + payment).
- Design changes initiated by contractor that aren't scope additions = no extra payment unless approved.
- Schedule impact assessment is critical input for EOT (Extension of Time) claims under Sub-clause 8.4.
- Statutory authority changes may attract specific procedure under contract.
- Closure of DCR + sign-off after implementation verification is mandatory.