📍 When to use this template
- When a site condition (like an unforeseen obstruction or soil strata difference) makes the original design impossible to build.
- Whenever the Client or Architect issues a new instruction that changes the approved drawings or specifications.
- Filled by the Site Engineer/Project Manager, reviewed by the PMC, and approved by the Client/Consultant before implementation.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information6 fields
Project Name
_____________
Contract Package No.
_____________
Date of Issue
_____________
Initiated By (Name/Designation)
_____________
Approved By (Name/Designation)
_____________
2Reference Details6 fields
Reference Drawing No(s). (Affected)
_____________
Revision No.
_____________
Reference Specification Clause(s)
_____________
Related RFI No. (if any)
_____________
Related Site Instruction (SI) No. (if any)
_____________
Related Non-Conformance Report (NCR) No. (if any)
_____________
3Description of Change4 fields
Location / Grid / Area of Change
_____________
Existing/Original Design Details (As per GFC Drawing)
_____________
Proposed/New Design Details
_____________
Reason for Change (e.g., Client Request, Site Condition, Value Engineering, Code Compliance, Constructability Issue)
_____________
4Impact Analysis6 fields
Cost Impact (Increase / Decrease / No Change / To be Assessed)
_____________
Schedule/Time Impact (Extension / Reduction / No Change / To be Assessed)
_____________
Impact on Other Trades/Services (e.g., MEP, Finishes, Structure)
_____________
Material Quantity Impact (BOQ Items Affected)
_____________
Impact on Quality / Performance
_____________
Safety / EHS Impact
_____________
5Supporting Documents5 fields
Attached Sketches / Mark-up Drawings (List)
_____________
Attached RFI/SI Copy
_____________
Attached Cost Impact Sheet (if ready)
_____________
Attached Photos
_____________
Attached Manufacturer's Technical Data Sheet
_____________
6Approval & Implementation Status6 fields
Submitted to (Client/Consultant)
_____________
Date of Submission
_____________
Approval Status (Approved / Rejected / Approved with Comments)
_____________
Date of Approval/Rejection
_____________
Implementation Instruction Date
_____________
New Drawing No. / Revision No. to be Issued
_____________
💡 Sample filled excerpt
Location: Tower B, 5th Floor, Grid C-D/4-5.
Existing Design: 230mm brick wall as per Drg No. A-STR-502 Rev 2.
Proposed Design: 150mm AAC block wall.
Reason for Change: Client request to increase internal carpet area.
Cost Impact: To be submitted via Variation Proposal No. VP-012.
⚖ Compliance notes
- Formalizes changes as per FIDIC Sub-clause 13.1 [Right to Vary] and provides basis for Variation instruction.
- Provides necessary documentation for claiming variations or change orders under the contract agreement.
- Creates an auditable trail for design modifications, crucial for quality control and preparing final as-built drawings.
- Supports the process of updating the drawing register and document control as per general principles in CPWD Works Manual.