📍 When to use this template
- Each drawing release (Concept / Schematic / GFC / As-Built).
- Inter-discipline coordination.
- Tender + contract documentation.
- Audit + evidence in claims.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Transmittal Header6 fields
Transmittal Number
_____________
Date of Issue
_____________
From (Designer/Consultant)
_____________
To (Recipient)
_____________
Subject + Project Reference
_____________
Method (Email / Hard Copy / Portal)
_____________
2Drawing List8 fields
Drawing Number
_____________
Drawing Title
_____________
Revision + Date
_____________
Status (Issued for Review / GFC / As-Built)
_____________
Drawing Size / Scale
_____________
Number of Copies
_____________
3Recipient Acknowledgement4 fields
Received by (Name + Signature)
_____________
Date of Receipt
_____________
Recipient's Comments (if any)
_____________
Status Update Required (Y/N)
_____________
4Distribution List3 fields
Primary Recipient
_____________
Copy To (Project Team)
_____________
💡 Sample filled excerpt
Transmittal #2026-145, 12-May-2026. From: Arch Consultant. To: Main Contractor. Drawings: ARCH-FL-01 to ARCH-FL-08 (8 nos, Rev 2, GFC), A1 size, 2 copies each. Acknowledged by: Site Engineer, 13-May-2026.
⚖ Compliance notes
- Transmittals create the formal documentation chain — essential for FIDIC Sub-clause 20.1 (claims).
- Per ISO 19650, all transmittals via the Common Data Environment (CDE) where applicable.
- Status (Review / GFC / As-Built) is contractually significant — only GFC enables execution.
- Hard copies + digital records must be aligned; if conflict, GFC stamp prevails.