PMC›📐 Design Coordination›Drawing Submittal Log

Drawing Submittal Log

log
PMC-DSN-LOG-002·v1.0-beta·⚠ Beta — review before use

This log is used to track all drawings submitted by the contractor or consultant for review and approval. It helps maintain a clear record of submission dates, review status, and comments, ensuring no drawing gets missed.

ReferencesFIDIC Red Book (1999/2017) Sub-clause 5.2CPWD Works Manual, Chapter 10: DrawingsIS 15883 (Part 1): 2009 - Construction Project Management GuidelinesISO 9001:2015, Clause 7.5: Documented Information
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📍 When to use this template
  • To manage the flow of all construction drawings (GFC, Shop Drawings, As-Built) from the contractor to the PMC/Client for review.
  • Updated every time a new drawing or a revision is submitted by the contractor.
  • Maintained by the PMC's Document Controller or the concerned discipline engineer (Civil, MEP, etc.).
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information6 fields
Project Name
_____________
Contract / Package No.
_____________
Log Reference No.
_____________
Date of Last Update
_____________
Prepared By (PMC)
_____________
Approved By (PMC)
_____________
2Drawing Submission Details8 fields
Sl. No.
_____________
Contractor's Transmittal No.
_____________
Date of Submission (by Contractor)
_____________
Drawing No.
_____________
Drawing Title
_____________
Revision No.
_____________
Discipline (e.g., ARCH, STR, ELEC, PLMB)
_____________
Drawing Type (e.g., GFC, Shop Drawing, As-Built)
_____________
3PMC / Client Review Status7 fields
Date Received by PMC
_____________
Date Forwarded for Review (to Client/Consultant)
_____________
Target Review Date (as per contract)
_____________
Actual Date of Review Completion
_____________
Review Status (Code A, B, C, D)
_____________
Reviewer's Name / Dept.
_____________
Comment Sheet / Markup Reference No.
_____________
4Resubmission Tracking (for Code C/D)6 fields
Date Returned to Contractor
_____________
Required Resubmission Date
_____________
New Revision No.
_____________
Date of Resubmission
_____________
New Transmittal No.
_____________
Link to New Entry Sl. No.
_____________
5Status Code Legend4 fields
Code A: Approved / For Construction
_____________
Code B: Approved with Comments / Proceed with Incorporation of Comments
_____________
Code C: Revise and Resubmit
_____________
Code D: Rejected / Not Approved
_____________
💡 Sample filled excerpt
Sl. No: 25 | Contractor's Transmittal: ABC/TR/24/056 | Date of Submission: 15-Jul-2024 | Drawing No: ABC-STR-FD-101 | Rev: R0 | Title: Foundation Plan - Tower A | Status: Code B | Review Date: 22-Jul-2024
⚖ Compliance notes
  • Fulfills contractual obligations for document submission and review cycles as per FIDIC Sub-clause 5.2 [Contractor's Documents].
  • Provides a clear audit trail for quality management systems (ISO 9001) and internal/external project audits.
  • Acts as key evidence for managing claims related to delays in drawing approvals (Extension of Time - EOT).
  • Supports compliance with CPWD Works Manual procedures for drawing approval and record-keeping.
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