📍 When to use this template
- Maintained continuously from the first drawing receipt until project handover.
- Updated immediately whenever a new drawing or a new revision is received from the architect/consultant.
- Typically managed by the Document Controller or a designated Planning/Site Engineer.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information6 fields
Project Name
_____________
Contract / Package No.
_____________
Register ID / Doc. No.
_____________
Date (Last Updated)
_____________
Prepared By (Document Controller)
_____________
Approved By (Project Manager)
_____________
2Drawing Identification7 fields
Drawing Number
_____________
Drawing Title
_____________
Discipline (Arch, Struc, MEP, Finishes, etc.)
_____________
Area / Building / Floor
_____________
Drawing Scale
_____________
Drawing Size (A0, A1, etc.)
_____________
3Revision & Version Control4 fields
Current Revision No. (R0, R1, R2...)
_____________
Revision Date
_____________
Revision Description / Purpose
_____________
Supersedes Drawing No. / Rev.
_____________
4Submission & Approval Status6 fields
Date Received from Consultant
_____________
Date Submitted to Client/PMC for Approval
_____________
Approval Status (A, B, C, D or Approved, Approved with Comments, Resubmit, Rejected)
_____________
Date of Approval Received
_____________
Approval Reference No.
_____________
Remarks / Comments
_____________
5Issuance for Construction (GFC)4 fields
Current Status (e.g., GFC, Tender, For Information)
_____________
Date Issued for Construction (GFC Date)
_____________
Issued To (e.g., Site Team, Subcontractor)
_____________
Transmittal Note / Letter No.
_____________
6As-Built Drawing Details4 fields
As-Built Revision No.
_____________
As-Built Submission Date
_____________
As-Built Approval Date
_____________
Final Handover Status
_____________
💡 Sample filled excerpt
Sl. No: 25 | Drawing No: ACME/STR/BLKA/FN/005 | Title: Foundation Plan - Block A | Discipline: Structural | Current Rev: R2 | Rev Date: 15-May-2023 | Status: GFC | Approval Status: A (Approved) | GFC Date: 20-May-2023
⚖ Compliance notes
- Fulfills contract requirements for document control and maintaining a record of 'Good for Construction' (GFC) drawings.
- Essential for ISO 9001 quality audits to demonstrate process control for design and development outputs (Clause 7.5).
- Supports FIDIC Sub-clause 5.2 (Contractor's Documents) by tracking all design documents and their status.
- Acts as primary evidence during dispute resolution regarding which drawing version was current at the time of execution.