📍 When to use this template
- Each Force Majeure event invoked.
- Long-duration FM event tracking (COVID, floods).
- Settlement of FM-attributed claims.
- Insurance + reinsurance claims for FM.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Event Header6 fields
Event Number
_____________
Date of Event Onset
_____________
Date of Notice (per FIDIC 19.2)
_____________
Event Type (Natural Disaster / Pandemic / War / Strike / Government Action)
_____________
Event Description
_____________
Geographic Scope (Site / Region / National / International)
_____________
2Mitigation Efforts5 fields
Pre-event Mitigation Plans in Place
_____________
Immediate Actions Taken
_____________
Reasonable Steps to Mitigate Impact
_____________
Communication with Stakeholders
_____________
Resource Re-deployment
_____________
3Impact Assessment6 fields
Direct Impact on Activities
_____________
Schedule Delay (Days)
_____________
Cost Impact (Direct + Consequential)
_____________
Resource Impact (Labour / Equipment)
_____________
Material Disruption
_____________
Loss / Damage to Works
_____________
4Contractual Relief6 fields
FIDIC Sub-clause Applicable
_____________
Extension of Time (Days)
_____________
Cost Relief (per Contract)
_____________
Cost Sharing (50/50 typical)
_____________
Insurance Recovery
_____________
Engineer's Determination
_____________
5Resolution5 fields
Event End Date
_____________
Recovery Period
_____________
Return to Normal Operations
_____________
Settlement of Cost Claims
_____________
Lessons Learned
_____________
💡 Sample filled excerpt
Force Majeure Event: COVID-19 Pandemic (2020-2022). Onset: 24-Mar-2020 (India lockdown). Mitigation: WFH for staff, deferred site activities. Impact: 3 months site closure, ₹15 cr cost (labour wages, demobilization). Contractual relief: 90 days EOT + ₹5 cr cost (50-50 share). Insurance: ₹2 cr recovered. Resolution: 30-Jun-2022 (full operations).
⚖ Compliance notes
- Per FIDIC Sub-clause 19, Force Majeure includes: war, terror, riot, strike, lock-outs, natural catastrophes, lockdowns, government orders.
- Notice within 14 days of becoming aware of event (FIDIC 19.2).
- Reasonable mitigation effort required — failure to mitigate may forfeit FM defence.
- Time + cost relief: time always granted; cost typically shared 50-50 or per contract terms.
- Indian Contract Act Section 56 (Frustration) applies if FM makes performance impossible.
- Insurance coverage for FM events (war / terror / political risk) is a separate consideration; standard CAR policies may exclude.