📍 When to use this template
- Used from the project kick-off meeting and throughout the entire project lifecycle.
- Updated weekly during the project review meeting, or immediately when a new risk is identified by the site team, PMC, or client.
- Maintained by the Project Manager or Planning Engineer, with inputs from all site engineers, supervisors, and department heads (Civil, MEP, Safety).
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information7 fields
Project Name
_____________
Contract / Package No.
_____________
Document No.
_____________
Revision No.
_____________
Date of Issue
_____________
Prepared By (PMC)
_____________
Approved By (Client/Owner)
_____________
2Risk Identification6 fields
Date Identified
_____________
Identified By
_____________
Risk Category (e.g., Technical, Commercial, Safety, Environmental, Labour, Political)
_____________
Risk Description (What could go wrong and why?)
_____________
Project Area / WBS Affected
_____________
3Risk Analysis (Qualitative & Quantitative)8 fields
Likelihood (1-5)
_____________
Impact on Cost (1-5)
_____________
Impact on Schedule (1-5)
_____________
Impact on Quality/Safety (1-5)
_____________
Overall Risk Score (Likelihood x Max Impact)
_____________
Risk Priority (Critical/High/Medium/Low)
_____________
Potential Financial Impact (in ₹ Lakhs)
_____________
Potential Schedule Delay (in Days)
_____________
4Risk Response Planning6 fields
Response Strategy (Avoid, Mitigate, Transfer, Accept)
_____________
Proposed Action / Mitigation Plan
_____________
Action Owner (Person Responsible)
_____________
Due Date for Action
_____________
Resources Required (Manpower, Machinery, Material, Funds)
_____________
Contingency Plan (Plan B if mitigation fails)
_____________
5Risk Monitoring & Control5 fields
Current Status (Open, In Progress, Closed, Escalated)
_____________
Date of Last Review
_____________
Action Taken / Progress Update
_____________
Residual Risk Score (After Mitigation)
_____________
Trigger Condition (What event will activate the response?)
_____________
6Opportunity Register (Positive Risks)6 fields
Opportunity ID
_____________
Opportunity Description
_____________
Enhancement Strategy (Exploit, Enhance, Share, Accept)
_____________
Potential Benefit (Cost Saving in ₹, Schedule Gain in Days)
_____________
Action to Capture Opportunity
_____________
💡 Sample filled excerpt
Risk ID: RSK-021 | Risk Description: Unexpectedly hard rock strata encountered during excavation for foundations F-12 to F-20, not indicated in soil investigation report. | Mitigation Plan: Deploy two additional rock breakers from approved vendor. Initiate change request for revised rates and time impact. Owner: Site Engineer (Civil). | Status: In Progress.
⚖ Compliance notes
- Helps substantiate claims for Extension of Time (EOT) under FIDIC Sub-Clause 8.4/8.5 or equivalent contract clauses by documenting unforeseen events.
- A key document for ISO 9001:2015 (Clause 6.1 - Actions to address risks and opportunities) and project management audits.
- Supports proactive management as recommended in the CPWD Works Manual to prevent time and cost overruns.
- Provides documented evidence of due diligence to clients, lenders, and statutory authorities.