📍 When to use this template
- Each claim raised by contractor or client.
- Periodic review of open claims.
- Pre-arbitration / dispute resolution.
- Risk management board review.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Claim Header6 fields
Claim Number
_____________
Date of Notice
_____________
Claimant (Contractor / Client / PMC)
_____________
Counter-party
_____________
Subject (Brief)
_____________
Type (Delay / Cost / Scope / Quality / Safety / Force Majeure)
_____________
2Claim Detail5 fields
Background + Cause
_____________
Contractual Basis (FIDIC Sub-clause Reference)
_____________
Quantum (₹) + Time (Days)
_____________
Supporting Evidence (Documents Listed)
_____________
Claimant's Position
_____________
3Response + Negotiation5 fields
Counter-party's Response (Submitted / Pending)
_____________
Negotiation Status (In Progress / Concluded / Stalemate)
_____________
Engineer's Determination
_____________
Independent Expert Review (if applicable)
_____________
Status (Pending / Resolved / Disputed / Arbitration)
_____________
4Settlement6 fields
Settled Amount (₹)
_____________
Settled Time Extension (Days)
_____________
Settlement Date
_____________
Payment Method
_____________
Both Parties' Sign-off
_____________
Cumulative Project Settlements
_____________
5Escalation + Litigation5 fields
Dispute Resolution per Contract (DAB / Mediation / Arbitration)
_____________
DAB / Arbitrator Appointed
_____________
Hearings Held
_____________
Award / Decision
_____________
Implementation Status
_____________
💡 Sample filled excerpt
Claim Log Summary: 12 claims raised. 7 by Contractor (₹8.5 cr + 60 days), 5 by Client (₹2 cr in LD). Settled: 5 (₹3.5 cr); 4 in negotiation; 3 escalated to DAB. Major: GFC delay claim (Contractor's, ₹4.5 cr, FIDIC 8.4); rejected NCRs (₹2 cr in LD reduction by Client).
⚖ Compliance notes
- Per FIDIC Sub-clause 20.1, claim notice must be within 28 days of cause of action.
- Contemporary records (DSR, RFI, MoM, photos) are essential evidence for claims.
- Engineer's determination per Sub-clause 3.5 is preliminary step before dispute.
- Disputes escalate to DAB (Dispute Adjudication Board) → Arbitration → Court (typically).
- Indian Arbitration Act 1996 (amended 2019) governs arbitration; venue + procedure specified in contract.
- Claim register is the project's commercial risk dashboard — review monthly with management.