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Change Order Register

register
PMC-RSK-REG-004·v1.0-beta·⚠ Beta — review before use

Master register of all change orders / variations on the project. Tracks scope, cost, schedule + approval status of each change. Critical for project commercial + schedule control.

ReferencesFIDIC Sub-clause 13.1-13.3 (Variations)PMI PMBOK Guide (Change Management)Project Change Management Procedure
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📍 When to use this template
  • Each change request raised.
  • Periodic change order review (weekly / monthly).
  • Project commercial reconciliation.
  • Closeout + final account.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Change Order Header5 fields
CO Number
_____________
Date Raised
_____________
Type (Client-initiated / Contractor-initiated / Engineer-initiated)
_____________
Affected WBS / Activity
_____________
Status (Submitted / Reviewed / Approved / Rejected / In Negotiation)
_____________
2Change Description4 fields
Original Scope (per Contract)
_____________
Proposed Change
_____________
Reason / Justification
_____________
Supporting Drawings / Documents
_____________
3Commercial Impact7 fields
Cost Quoted by Contractor (₹)
_____________
Cost Approved (after Negotiation)
_____________
+ / − Sign
_____________
Time Impact (Days)
_____________
Cumulative Time Impact to Date
_____________
Cumulative Cost Impact to Date
_____________
% Variance from Contract Value
_____________
4Approval Chain5 fields
Engineer's Review
_____________
PMC Recommendation
_____________
Client / Owner Approval
_____________
Approval Date
_____________
Conditions of Approval
_____________
5Implementation5 fields
Implementation Start
_____________
Completion
_____________
Acknowledgement (Both Parties Sign)
_____________
Payment Reference (RA Bill)
_____________
Final Settlement Status
_____________
💡 Sample filled excerpt
CO Register Summary: Total 23 COs, 18 approved (₹15.2 cr, +33 %), 3 in review, 2 rejected. Cumulative time impact: +90 days. Top 3 by value: Client scope addition L+7 building (₹8 cr), MEP upgrade (₹3.5 cr), Architectural finishing change (₹2 cr).
⚖ Compliance notes
  • Per FIDIC Sub-clause 13.1, Variations within scope = contractually-approved changes.
  • Cumulative variations > 25 % typically triggers contract review (especially government projects per CVC).
  • Engineer's determination per Sub-clause 3.5 is mandatory before contractor execution.
  • Time + cost both impacted; Extension of Time (EOT) and Variation Order go together.
  • Disputed / rejected COs may escalate to Dispute Resolution under FIDIC Sub-clause 20.
  • Change register is critical for closeout reconciliation + final account preparation.
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