PMC›✅ Handover & Closeout›Snag / Punch List

Snag / Punch List

log
PMC-HND-LOG-001·v1.0-beta·⚠ Beta — review before use

This is a list of minor defects or incomplete works found during the final joint inspection before project handover. It's the final 'to-do list' for the contractor to complete before the client officially takes over the project.

ReferencesFIDIC Sub-clause 10.1 (Taking Over of the Works and Sections)FIDIC Sub-clause 11 (Defects after Taking Over)CPWD General Conditions of Contract, Clause 17 (Contractor's liability for defects)IS 1200 (All Parts) - As a reference for quality standards
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📍 When to use this template
  • During the final joint inspection with the client/engineer before issuing the Taking-Over Certificate.
  • Prepared whenever a specific area, floor, or system is offered for handover by the contractor.
  • Typically filled by the PMC/Engineer's site team, often in the presence of contractor and client representatives.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information7 fields
Project Name
_____________
Contract / Package No.
_____________
Document No.
_____________
Revision No.
_____________
Date of Inspection
_____________
Prepared By (PMC/Engineer)
_____________
Approved By (Client/Engineer-in-Charge)
_____________
2Inspection Details6 fields
Area / Floor / Building Inspected
_____________
Drawing Reference No.
_____________
Specification Clause Reference
_____________
Inspection Team (Names & Designation)
_____________
Contractor Representative Present
_____________
Client Representative Present
_____________
3Snag List Items8 fields
Sr. No.
_____________
Location (Grid/Room No./Chainage)
_____________
Discipline (Civil/MEP/Finishes/Facade)
_____________
Description of Snag / Defect
_____________
Photograph Reference No.
_____________
Responsibility (Contractor Name)
_____________
Agreed Rectification Method
_____________
Target Completion Date
_____________
4Rectification & Closure Status8 fields
Sr. No. (from Snag List)
_____________
Date Rectified
_____________
Rectification Remarks by Contractor
_____________
Closure Photograph Ref. No.
_____________
Date Re-inspected
_____________
Inspected By (PMC/Engineer)
_____________
Status (Open/Closed/Rejected)
_____________
Closure Remarks
_____________
5Summary & Sign-off7 fields
Total Snags Identified
_____________
Total Snags Closed
_____________
Total Snags Open
_____________
Overall Remarks
_____________
Signature (Contractor)
_____________
Signature (PMC/Engineer)
_____________
Signature (Client)
_____________
💡 Sample filled excerpt
Sr. No: 12; Location: 3rd Floor, Room 305, South Wall; Description of Snag: Paint peeling near window sill (approx 1 sq.ft); Discipline: Finishes; Target Completion Date: 25-Dec-2024; Status: Open
⚖ Compliance notes
  • Fulfills requirement for identifying defects before issuing the Taking-Over Certificate as per FIDIC Sub-clause 10.1 (Taking Over of the Works and Sections).
  • Forms the basis for tracking defects during the Defects Notification Period (DNP) as per FIDIC Sub-clause 11.1 (Completion of Outstanding Work and Remedying Defects).
  • Serves as crucial evidence for contract administration, especially for withholding retention money against incomplete works.
  • Commonly reviewed during final project audits to verify completion as per contract specifications and quality standards.
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