PMC›✅ Handover & Closeout›As-Built Drawing Register

As-Built Drawing Register

register
PMC-HND-REG-001·v1.0-beta·⚠ Beta — review before use

This register is a master list to track all 'As-Built' drawings submitted to the client. It ensures a complete and accurate record of the final constructed works for handover and future O&M.

ReferencesFIDIC Red Book (1999) Sub-Clause 4.1FIDIC Red Book (1999) Sub-Clause 10.1CPWD Works Manual 2019, Chapter 21 (Final Bills and Completion Report)IS SP 46:2003 (Engineering Drawing Practice for Schools and Colleges)
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📍 When to use this template
  • Used during the project closeout and handover phase to consolidate all final drawings.
  • Updated continuously as work in different areas/systems is completed and corresponding as-built drawings are prepared.
  • Prepared by the Contractor's Documentation Controller/Engineer and verified by the PMC/Engineer's Representative.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information7 fields
Project Name
_____________
Contract / Package No.
_____________
Register No.
_____________
Date
_____________
Revision No.
_____________
Prepared By (Contractor)
_____________
Verified By (PMC)
_____________
2Drawing Identification6 fields
Sr. No.
_____________
Discipline (Arch, Civil, Elec, Mech, Plumb, FF)
_____________
Drawing Title
_____________
Original GFC Drawing No.
_____________
As-Built Drawing No.
_____________
Revision
_____________
3Location & System Reference4 fields
Building / Block No.
_____________
Floor / Level
_____________
Zone / Area
_____________
System / Service (e.g., HVAC, LV Panel, Drainage)
_____________
4Submission & Approval Status6 fields
Date of Preparation
_____________
Submission Date to PMC/Client
_____________
Submission Reference (Transmittal No.)
_____________
Review Status (Approved, AAN, Resubmit, etc.)
_____________
Date of Final Approval
_____________
Remarks / Comments
_____________
5Handover & Archival Details6 fields
Handover Transmittal No.
_____________
Date of Handover to Client/O&M Team
_____________
Format Submitted (CAD, PDF, Hard Copy)
_____________
Number of Sets (Hard Copy)
_____________
Received By (Name & Designation)
_____________
Archival Location (Server Path / Physical File)
_____________
💡 Sample filled excerpt
Sr. No. 25 | Discipline: Electrical | Drawing Title: As-Built Single Line Diagram - Main LT Panel | As-Built Drg No: ABC-EL-ABD-05-R1 | Submission Date: 15-Jan-2024 | Status: Approved | Handed over via TR-HND-08.
⚖ Compliance notes
  • Fulfills contractual obligation for providing 'as-built' or 'completion' drawings as per FIDIC Sub-Clause 4.1 (Contractor's General Obligations).
  • A mandatory deliverable for applying for the Taking-Over Certificate under FIDIC Sub-Clause 10.1.
  • As per CPWD Works Manual, submission of 'Completion Drawings' is a prerequisite for final bill settlement.
  • This register is a key document audited by the client before releasing final retention money.
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