📍 When to use this template
- During joint inspections with the client/engineer before taking over a floor, area, or the entire project.
- Continuously updated from the start of snagging until the issue of the Taking-Over Certificate and throughout the Defects Notification Period.
- Maintained by the PMC/Engineer's site team, with rectification updates provided by the Contractor's QA/QC engineer.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information7 fields
Project Name
_____________
Contract / Package No.
_____________
Document No.
_____________
Revision No.
_____________
Date of Issue
_____________
Prepared By (PMC)
_____________
Approved By (Engineer/Client)
_____________
2Snag Identification Details8 fields
Date Identified
_____________
Location (Building/Floor/Grid/Room No.)
_____________
Trade / Discipline (Civil/MEP/Finishing)
_____________
Description of Snag / Defect
_____________
Photograph Ref. No. (Initial)
_____________
Identified By (Name/Designation)
_____________
Severity (Critical/Major/Minor)
_____________
3Contractor's Action Plan5 fields
Contractor's Proposed Rectification Method
_____________
Target Completion Date
_____________
Responsible Person (Contractor Side)
_____________
Resource Allocation (Manpower/Materials)
_____________
Contractor's Remarks
_____________
4Rectification & Verification7 fields
Date Rectification Reported by Contractor
_____________
PMC/Engineer's Verification Date
_____________
Verification Status (Closed/Rejected/Hold)
_____________
Reason for Rejection (if any)
_____________
Closing Photograph Ref. No.
_____________
Verified By (PMC/Engineer)
_____________
Final Closure Date
_____________
5DLP (Defects Liability Period) Tracking5 fields
DLP Notification Date (if applicable)
_____________
Nature of Defect (Latent/Patent)
_____________
Date Rectified (during DLP)
_____________
DLP Verification Status
_____________
Remarks on Performance during DLP
_____________
💡 Sample filled excerpt
Snag ID: SN-FIN-112 | Location: Tower A, 8th Flr, Flat 801, Living Room | Description: Uneven paint finish on south wall near balcony door. | Status: Closed | Closure Date: 15-Jun-2024 | Remarks: Wall surface sanded, re-applied putty and repainted. Verified by PMC Engineer.
⚖ Compliance notes
- Fulfills requirements under FIDIC Sub-clause 11.1 (Completion of Outstanding Work and Remedying Defects) for tracking items on the snag list.
- Provides documentary evidence for issuing the Taking-Over Certificate (FIDIC Sub-clause 10.1) by demonstrating completion of all known outstanding works.
- Essential for managing the Defects Notification Period (DNP/DLP) and for the final release of retention money as per contract conditions.
- Serves as a key audit trail for project closeout and handover quality assurance, often reviewed by third-party auditors.