📍 When to use this template
- Upon physical completion of all works under the contract and after issuance of the Taking-Over Certificate.
- Submitted once at the very end of the project, before the Performance Certificate is issued.
- Prepared by the Contractor's billing engineer, then checked and certified by the PMC/Engineer's QS and Project Manager.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information9 fields
Project Name
_____________
Contract / Package No.
_____________
Final Bill No.
_____________
Date of Submission
_____________
Contractor Name
_____________
PMC/Engineer Name
_____________
Prepared By (Contractor)
_____________
Checked By (PMC)
_____________
Approved By (Client/Engineer)
_____________
2Contract Value Summary5 fields
Original Contract Value (As per LOA/Agreement)
_____________
Total Value of Approved Variations / Extra Items
_____________
Total Value of Deletions / Omissions
_____________
Value of Price Escalation (if applicable)
_____________
Revised / Final Contract Value
_____________
3Summary of Payments Received (from all RA Bills)7 fields
Total Gross Value of Work Done (from all RA Bills)
_____________
Less: Total Secured Advance Paid
_____________
Add: Total Secured Advance Recovered
_____________
Less: Total Mobilization Advance Paid
_____________
Add: Total Mobilization Advance Recovered
_____________
Total Net Amount Certified in all RA Bills
_____________
Total Net Amount Paid to Contractor to Date
_____________
4Summary of Recoveries & Deductions7 fields
Total Retention Money Deducted
_____________
Total Liquidated Damages (LD) Applied (if any)
_____________
Total Statutory Deductions (TDS, Labour Cess, etc.)
_____________
Deductions for Client-Supplied Materials/Facilities
_____________
Penalties for Non-Compliance (Safety, Quality)
_____________
Recovery for Water & Electricity Charges
_____________
Any Other Recoveries as per Contract
_____________
5Final Account Calculation6 fields
A) Final Gross Value of Work Executed (as per Final MB)
_____________
B) Total Amount Paid to Date (Net from all RA Bills)
_____________
C) Total Recoveries & Deductions (as per previous section)
_____________
D) Release of Retention Money (50% or as per contract)
_____________
E) Final Amount Payable to Contractor [A - B - C + D]
_____________
F) Amount Payable by Contractor to Employer (if negative)
_____________
6Supporting Documents Checklist9 fields
Final 'As-Built' Drawings Submission Ref.
_____________
Statutory Clearances (Labour, PF, ESI, BOCW)
_____________
No-Claim Certificate from Contractor
_____________
Material Reconciliation Statement (Cement, Steel)
_____________
Plant & Machinery Demobilization Proof
_____________
Bank Guarantee (BG) Release Request
_____________
Final Measurement Book (MB) Reference No.
_____________
Taking-Over Certificate Copy
_____________
Contract Closure Handover Documents
_____________
💡 Sample filled excerpt
Final Account Calculation:
A) Final Gross Value of Work: ₹ 15,50,25,000.00
B) Total Amount Paid to Date: ₹ 13,95,00,000.00
C) Total Recoveries (LD, etc.): ₹ 1,55,025.00 (Labour Cess)
D) Release of Retention Money (50% of ₹77,51,250): ₹ 38,75,625.00
E) Final Amount Payable: ₹ 1,92,45,600.00
⚖ Compliance notes
- Fulfills requirements for final payment and contract closure as per FIDIC Sub-Clause 14.11 (Application for Final Payment Certificate) and 14.13 (Issue of Final Payment Certificate).
- Essential for CPWD contract closure as outlined in the CPWD Works Manual, Chapter 26 (Final Bill).
- A 'No-Claim Certificate' attached to the Final Bill is a critical legal document preventing future claims from the contractor.
- Ensures all statutory dues like Labour Cess (BOCW Act), TDS, PF/ESI are settled before final payment, which is a common audit check.