📍 When to use this template
- When a delay event occurs that is not the contractor's fault and impacts the critical path of the project.
- As soon as a delay is identified, and within the time limit specified in the contract (e.g., 28 days under FIDIC).
- Filled by the Contractor's Planning/Contracts team, submitted to the Engineer/PMC for review and recommendation to the Employer.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information8 fields
Project Name
_____________
Contract / Package No.
_____________
EOT Application No.
_____________
Date of Submission
_____________
Contractor Name
_____________
Prepared By (Contractor)
_____________
Reviewed By (PMC)
_____________
Approved By (Client/Engineer)
_____________
2Contractual Milestones (Baseline)5 fields
Original Contract Start Date
_____________
Original Contract Completion Date
_____________
Revised Completion Date (if any previous EOT granted)
_____________
Total Contract Duration (Days)
_____________
Time Elapsed as on Date of Application
_____________
3Details of Delay Event6 fields
Description of Delay Event / Hindrance
_____________
Date of Commencement of Delay
_____________
Date of Cessation of Delay
_____________
Total Duration of Delay (Days)
_____________
Reference to Contract Clause (e.g., Force Majeure, Change in Law, Employer's Delay)
_____________
Relevant Correspondence Reference Nos. (Notice of Delay)
_____________
4Impact Analysis on Project Schedule6 fields
Activities on Critical Path Affected
_____________
Original Start/Finish of Affected Activities (as per Baseline Programme)
_____________
Revised Start/Finish of Affected Activities
_____________
Reference to Approved Baseline Programme (Primavera/MSP)
_____________
Hindrance Register Entry No.
_____________
Impact on Intermediate Key Milestones
_____________
5Extension of Time Claimed4 fields
Total Extension of Time Claimed (Days)
_____________
Proposed Revised Completion Date
_____________
Justification for Duration Claimed (with calculations)
_____________
Is this an Interim or Final Claim for this event?
_____________
6Supporting Documents (Annexures)8 fields
List of Annexures Attached
_____________
Hindrance Register Excerpts
_____________
Relevant Correspondence (Letters/Emails)
_____________
Updated Construction Programme (showing impact)
_____________
Site Photographs/Videos
_____________
Minutes of Meeting (MOM) References
_____________
Weather Reports (if applicable)
_____________
Material/Labour Unavailability Proofs
_____________
7Associated Cost Implications (if any)4 fields
Statement of Prolongation Costs Claimed (if applicable)
_____________
Reference to Variation/Claim Notice for Costs
_____________
Breakdown of Time-Related Costs (e.g., Site Overheads, Staff, Idle Plant & Machinery)
_____________
Estimated Financial Impact
_____________
💡 Sample filled excerpt
Description of Delay Event: Delay in handing over of 'Tower C' foundation area by the Employer.
Date of Commencement of Delay: 15-Apr-2023 (Scheduled Handover).
Date of Cessation of Delay: 30-May-2023 (Actual Handover).
Total Duration of Delay: 45 Days.
Reference to Contract Clause: Employer's Delay as per Clause 8.4(a).
⚖ Compliance notes
- Fulfills the contractor's obligation to give notice under FIDIC 1999 Sub-Clause 8.4 (Extension of Time for Completion) and Sub-Clause 20.1 (Contractor's Claims).
- Provides necessary documentation for processing EOT as per CPWD General Conditions of Contract (GCC), typically Clause 5.
- Serves as a formal record to prevent the application of Liquidated Damages (LD) for the delay period claimed.
- Essential for arbitration or dispute resolution proceedings as primary evidence of a claim.