Reuse Log

log

PMC-PRC-LOG-002·v1.0-beta·⚠ Beta — review before use

This log is used to track materials recovered from temporary works or dismantled structures for reuse in other parts of the project. It helps in controlling material costs, reducing wastage, and preparing accurate material reconciliation statements.

ReferencesCPWD Works Manual (Chapter on Stores)FIDIC Red Book 1999, Sub-clause 4.1 [Contractor's General Obligations]FIDIC Red Book 1999, Sub-clause 14.5 [Plant and Materials intended for the Works]IS 1200 (All Parts) - Basis for theoretical consumption calculations

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📍 When to use this template

When temporary structures like formwork, scaffolding, temporary site offices, or hoardings are dismantled.
Triggered whenever materials are salvaged from a completed activity and returned to the main store or a designated reuse yard.
Filled by the Contractor's Site Engineer or Stores In-charge, and must be verified by the PMC Engineer.

Sections & fields

Preview of the template structure. Download Excel to fill on site.

1Header / Project Information6 fields

Project Name

_____________

Contract Package No.

_____________

Log Reference No.

_____________

Date of Entry

_____________

Prepared By (Contractor)

_____________

Verified By (PMC)

_____________

2Material Recovery Details8 fields

Serial No.

_____________

Date of Recovery

_____________

Source Location / Structure ID (e.g., Tower A, 5th Floor Slab Formwork)

_____________

Dismantling Activity Ref. (e.g., DPR No. / Permit No.)

_____________

Recovered By (Team/Subcontractor)

_____________

Material Description

_____________

Unit of Measurement (UOM)

_____________

Total Quantity Recovered

_____________

3Condition Assessment & Segregation6 fields

Assessed By

_____________

Date of Assessment

_____________

Quantity Usable (Good Condition)

_____________

Quantity Requiring Minor Repair

_____________

Quantity Scrap / Unusable

_____________

Remarks on Condition (e.g., 'Bent flanges', 'Surface rust', 'Edges damaged')

_____________

4Storage & Inventory Update5 fields

Storage Location (e.g., Main Store Yard B, Scrap Yard)

_____________

Stack / Bin No.

_____________

Stores Ledger Folio No. / SAP Material Code

_____________

Date Entered in Stores Ledger

_____________

Store Keeper's Name & Signature

_____________

5Re-Issue for Use (If Applicable)6 fields

Re-Issue Date

_____________

Material Requisition Slip (MRS) No.

_____________

Issued To (Location / Activity)

_____________

Quantity Issued

_____________

Issuing Store Keeper's Signature

_____________

Receiver's Signature

_____________

💡 Sample filled excerpt

Date of Recovery: 15-May-2024 | Source: Tower B, 10th Floor Slab Shuttering | Material: 12mm Plywood Sheet | Qty Recovered: 50 Nos | Qty Usable: 42 Nos | Qty Scrap: 8 Nos | Stored at: Reuse Yard, Stack P-12 | Ledger Folio: PLY/12/78

⚖ Compliance notes

This log is critical for preparing the Material Reconciliation Statement, a contractual requirement for final bill settlement and release of retention money.
Provides auditable evidence of efficient material usage, justifying consumption against theoretical quantities and controlling wastage as per contract limits.
Supports compliance with FIDIC Sub-clause 4.1 [Contractor's General Obligations] regarding efficient management of materials.
For government projects, this log is essential for CPWD/PWD audits on material consumption and wastage control as per the CPWD Works Manual.

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