📍 When to use this template
- When site stock of a material is low and needs replenishment based on the construction schedule.
- Before starting a new activity for which materials are not yet available on site or are long-lead items.
- Filled by the Site Engineer or Section In-charge, then reviewed by the Project Manager before being sent to the Head Office/Procurement department.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information7 fields
Project Name
_____________
Contract / Package No.
_____________
PR Number (auto-generated or manual)
_____________
Date of Requisition
_____________
Required By Date (at site)
_____________
Prepared By (Name & Designation)
_____________
Approved By (Project Manager)
_____________
2Material / Item Details9 fields
Item Description (as per BOQ / Contract Specification)
_____________
Material Code (if applicable)
_____________
Unit of Measurement (UoM - e.g., MT, Cum, Nos, Kg, Bag)
_____________
BOQ Quantity
_____________
Quantity Already Procured
_____________
Stock in Hand (at site stores)
_____________
Quantity Required Now
_____________
Balance to be Procured
_____________
3Technical & Usage Details6 fields
Purpose of Requirement (e.g., Raft Slab for Tower A)
_____________
Applicable Drawing No.
_____________
Relevant BOQ Item No.
_____________
Technical Specification Clause No.
_____________
Approved Make / Brand (as per contract)
_____________
Justification for Urgency (if any)
_____________
4Budget & Cost Information4 fields
Budget Head / Cost Code
_____________
Estimated Unit Rate (as per budget)
_____________
Estimated Total Value (INR)
_____________
Chargeable to (Client / Contractor / Sub-contractor)
_____________
5Suggested Suppliers (Optional)4 fields
Recommended Vendor Name
_____________
Contact Person & Number
_____________
Reason for Recommendation (e.g., Approved Vendor, Past Performance, Availability)
_____________
6Approval & Routing Section5 fields
Stores In-charge (Verification of Stock)
_____________
Planning Engineer (Verification against Schedule)
_____________
Cost Control / QS (Verification against Budget)
_____________
Procurement Head (Approval)
_____________
Project Director / Management (Approval for high value items)
_____________
💡 Sample filled excerpt
Item: TMT Steel Fe-500D, 16mm dia, Make: TATA/JSW | UoM: MT | Qty Required Now: 45 | Required By Date: 25-Jul-2024 | Purpose: For Column casting up to 2nd floor, Tower B, as per drawing STR-B-005 Rev 3.
⚖ Compliance notes
- Provides an audit trail for procurement, linking site needs to purchase orders, which is crucial for cost audits and client billing.
- Ensures materials procured comply with contract specifications and the approved makes list, as required by FIDIC Sub-clause 4.1 (Contractor's General Obligations).
- Forms the basis for material reconciliation reports required for final bill settlement and to justify consumption against theoretical quantities.
- Helps in cost control by tracking expenditure against the approved project budget and BOQ.