📍 When to use this template
- At the very beginning of a project, after the Letter of Award (LOA) is issued and before any major site work begins.
- Triggered by the 'Notice to Proceed' or as per the contract's defined mobilization period (e.g., 15-30 days).
- Typically filled by the Contractor's Project Manager, then jointly verified by the PMC/Client's Site Engineer.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information7 fields
Project Name
_____________
Contract / Package No.
_____________
Document Number
_____________
Date of Checklist
_____________
Prepared By (Contractor)
_____________
Verified By (PMC)
_____________
Approved By (Client)
_____________
2Contractual & Statutory Compliance9 fields
Letter of Award (LOA) Received
_____________
Contract Agreement Signed
_____________
Performance Bank Guarantee (PBG) Submitted
_____________
Mobilization Advance Bank Guarantee (MABG) Submitted
_____________
BOCW Registration Certificate Application
_____________
Contract Labour License Application
_____________
EPF & ESIC Registration Codes
_____________
Pollution Control Board (PCB) Consent to Establish (CTE)
_____________
Insurance Policies (CAR, Workmen's Compensation) Submitted
_____________
3Site Establishment & Infrastructure12 fields
Site Office Setup (Porta Cabin/Building)
_____________
Labour Camp Establishment (as per BOCW norms)
_____________
Material Storage Yard / Stacking Area
_____________
Cement Godown (Raised & Waterproof)
_____________
Reinforcement Steel Yard
_____________
Site Barricading / Fencing & Gate
_____________
Project Signboard Installation (as per spec)
_____________
Temporary Power Connection (Load Sanctioned)
_____________
Temporary Water Source (Borewell/Tanker)
_____________
Site Toilets / Sanitation Facilities
_____________
First Aid Station / Ambulance Provision
_____________
Site Laboratory Setup (if applicable)
_____________
4Plant & Machinery (P&M) Mobilization7 fields
P&M Mobilization Plan Submitted
_____________
Major Equipment Deployed (e.g., Batching Plant, Tower Crane, Excavator)
_____________
Equipment Fitness Certificates / TPI Reports
_____________
Operator Licenses & Competency Certificates
_____________
Fuel Storage Area (Diesel Tank with Dyke wall)
_____________
P&M Logbooks & Maintenance Schedule
_____________
Calibration Certificates for Batching Plant & Lab Equipment
_____________
5Manpower Deployment7 fields
Key Personnel CVs Submitted & Approved (PM, QA/QC, Safety)
_____________
Organization Chart Submitted & Approved
_____________
Site Staff Induction & Training Conducted
_____________
Skilled & Unskilled Labour Mobilization
_____________
Gate Pass / ID Card System Implemented
_____________
Labour Attendance System (Biometric/Register)
_____________
Labour Welfare Officer Appointed (if applicable)
_____________
6Health, Safety & Environment (HSE)8 fields
Project Specific HSE Plan Submitted & Approved
_____________
Emergency Response Plan (ERP) & Contact List Displayed
_____________
Fire Extinguishers & Sand Buckets Installed
_____________
Personal Protective Equipment (PPE) Stock & Issue Register
_____________
HSE Induction for all personnel
_____________
Toolbox Talk Schedule Prepared
_____________
Waste Management Plan & Designated Bins
_____________
Emergency Assembly Point Demarcated
_____________
7Initial Surveys & Documentation7 fields
Initial Site Survey & Demarcation Report
_____________
Joint Level Survey with Client/PMC
_____________
Geotechnical Investigation Report Acknowledged
_____________
List of 'Good for Construction' (GFC) Drawings Received
_____________
Quality Assurance Plan (QAP) / ITP Submitted
_____________
Project Baseline Schedule (L1/L2) Submitted
_____________
Material Source Approval Requests Submitted
_____________
💡 Sample filled excerpt
Section: Site Establishment & Infrastructure | Field: Labour Camp Establishment | Status: In Progress | Remarks: Foundation work for 4 barracks completed. Water and sanitation lines being laid. Target completion: 25-May-2024. Joint inspection with Labour Officer scheduled. | Verified By: R. Singh (PMC) | Date: 18-May-2024
⚖ Compliance notes
- Fulfills mobilization requirements as per FIDIC Conditions of Contract (e.g., Sub-Clause 8.1 Commencement of Works).
- Essential for compliance with the Building and Other Construction Workers (BOCW) Act, 1996, for site registration (Section 7) and worker facilities (Rules 238-241).
- Submission of PBG, MABG, and Insurance is a contractual prerequisite for payments, as per CPWD General Conditions of Contract and most private agreements.
- Establishes a formal record for defining the 'Commencement Date' or 'Appointed Day' as per the contract agreement.