PMC›🚧 Mobilization & Project Kickoff›Project Organization Chart

Project Organization Chart

document
PMC-MOB-DOC-003·v1.0-beta·⚠ Beta — review before use

This template provides a visual hierarchy of the project team, showing who reports to whom. It clarifies roles, responsibilities, and the official lines of communication for the Client, PMC, and Contractor teams.

ReferencesFIDIC Conditions of Contract (1999/2017) Sub-Clause 4.3, 6.9CPWD General Conditions of Contract for Civil Works, 2020 - Clause 36 (Contractor's Superintendence)ISO 9001:2015 - Clause 5.3: Organizational roles, responsibilities and authoritiesPMI PMBOK Guide - Chapter 9: Project Resource Management
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📍 When to use this template
  • Prepared at the start of the project during the mobilization phase.
  • Updated whenever there is a change in key personnel or project structure.
  • Typically prepared by the Contractor and/or PMC, for approval by the Engineer-in-Charge/Client.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information8 fields
Project Name
_____________
Contract / Package No.
_____________
Document No.
_____________
Revision No.
_____________
Date of Submission
_____________
Effective Date
_____________
Prepared By (Name & Designation)
_____________
Approved By (Name & Designation)
_____________
2Client / Employer's Team Structure6 fields
Project Director / Chief Engineer
_____________
Engineer-in-Charge / Superintending Engineer
_____________
Executive Engineer / Nodal Officer
_____________
Assistant Engineer
_____________
Junior Engineer
_____________
Key Contact Numbers & Email IDs
_____________
3PMC (Project Management Consultant) Team Structure10 fields
Team Leader / Resident Engineer
_____________
Deputy Team Leader / Construction Manager
_____________
Planning & Billing Manager
_____________
Contracts Manager
_____________
QA/QC Manager
_____________
HSE (Health, Safety & Environment) Manager
_____________
Discipline Lead - Civil & Structural
_____________
Discipline Lead - MEP (Mechanical, Electrical, Plumbing)
_____________
Site Engineers (Civil, Electrical, Mechanical)
_____________
Document Controller
_____________
4Main Contractor's Key Personnel Structure11 fields
Project Director (Corporate Office)
_____________
Project Manager (Site Head)
_____________
Construction Manager
_____________
Planning Engineer
_____________
Billing Engineer
_____________
QA/QC Engineer
_____________
Safety Officer / EHS In-charge
_____________
Surveyor
_____________
Site Engineer(s)
_____________
Site Supervisor(s) / Foreman
_____________
Labour Welfare Officer
_____________
5Key Sub-Contractor / Agency Contacts5 fields
Agency Name
_____________
Scope of Work (e.g., Piling, HVAC, Facade)
_____________
Agency's Project Manager Name
_____________
Contact Number
_____________
Email ID
_____________
6Revision History5 fields
Rev. No.
_____________
Date
_____________
Description of Change
_____________
Prepared By
_____________
Approved By
_____________
💡 Sample filled excerpt
CONTRACTOR TEAM HIERARCHY (EXCERPT):
Project Manager: Mr. Rajesh Kumar
  -> Reports to: Project Director (HO)
  -> Direct Reports:
    - Construction Manager: Mr. Anil Singh
    - Planning Engineer: Ms. Priya Sharma
    - QA/QC Engineer: Mr. Suresh Patil
    - Safety Officer: Mr. Vinod Mehta
⚖ Compliance notes
  • Fulfills contractual requirement to submit key personnel list and organization structure for approval, as per General Conditions of Contract (GCC).
  • Supports compliance with FIDIC Sub-Clause 4.3 (Contractor's Representative) and 6.9 (Contractor's Personnel) by defining the team structure.
  • Required for CPWD/PWD projects where the Engineer-in-Charge must approve the contractor's site superintendence.
  • Aids in ISO 9001 (Quality Management) audits by demonstrating clear allocation of roles, responsibilities, and authorities (Clause 5.3).
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