| S.No. | Field / Checkpoint | Reference | Status |
|---|---|---|---|
| A. QUERY DETAILS | |||
| A1 | Query S.No. + bidder name + date received Acceptance: Cut-off date per NIT | All queries logged before pre-bid meeting | OK NC NA |
| A2 | Tender reference + clause / drawing referred Acceptance: Query unambiguous | Specific NIT clause / drawing | OK NC NA |
| A3 | Bidder query — exact text Acceptance: Original email / letter retained | Verbatim from bidder communication | OK NC NA |
| B. EMPLOYER RESPONSE | |||
| B1 | Internal review by design / project team Acceptance: Reviewed by PM + technical head | Technical + commercial implications considered | OK NC NA |
| B2 | Official response — clarification / addendum Acceptance: Addendum number + date | Issued as addendum / corrigendum if affects price | OK NC NA |
| B3 | Response distributed to all registered bidders Acceptance: Published on portal + emailed to all | Equality of information | OK NC NA |
| C. ADDENDUM TRACKING | |||
| C1 | Addendum no., date, summary, items modified Acceptance: All bidders acknowledge receipt | Sequential addendum numbering | OK NC NA |