| S.No. | Field / Checkpoint | Reference | Status |
|---|---|---|---|
| A. EMD ENTRIES | |||
| A1 | Tender / NIT reference Acceptance: Cross-referenced to tender file | NIT no. + name of work | OK NC NA |
| A2 | Bidder name + EMD amount Acceptance: Amount matches NIT | EMD ₹ as per NIT (typically 2% of estimated cost) | OK NC NA |
| A3 | Mode (DD / BG / FDR / online) Acceptance: Instrument from scheduled commercial bank | As per NIT — DD/BG most common | OK NC NA |
| A4 | Instrument number + bank + issue date + validity Acceptance: Instrument verified with bank | Validity ≥ bid validity + 45 days | OK NC NA |
| B. STATUS TRACKING | |||
| B1 | Date received + by whom Acceptance: Acknowledgement to bidder | Receipt entry signed | OK NC NA |
| B2 | Status — held / forfeited / returned Acceptance: Award → returned to unsuccessful bidders within 30 days | Per tender outcome | OK NC NA |
| B3 | Forfeiture trigger (bidder withdrawal etc.) Acceptance: Forfeiture only after due notice | Per CPWD Para 28 | OK NC NA |
| B4 | Return date + how (DD return / BG release) Acceptance: Acknowledgement signed by bidder | Successful bidder EMD adjusted against PBG | OK NC NA |
| C. AUDIT TRAIL | |||
| C1 | Monthly reconciliation with cash book Acceptance: No unexplained variance | EMDs held = bank balance | OK NC NA |