PMC›🦺 Safety & Permits›Toolbox Talk (TBT) Template

Toolbox Talk (TBT) Template

form
PMC-SAF-FRM-001·v1.0-beta·⚠ Beta — review before use

This form is used to record the daily safety meeting (Toolbox Talk) held at the worksite. It documents the specific job hazards and safe work procedures discussed with the workmen before they start their tasks.

ReferencesBOCW Act 1996, Section 40 (Duties of building workers to cooperate)BOCW (Building and Other Construction Workers' Central) Rules, 1998, Rule 40 (Information to building workers)CPWD General Specifications, Safety Code AppendixIS 15048: Code of practice on occupational safety and health management system
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📍 When to use this template
  • Before starting any new or high-risk activity for the day.
  • Daily at the beginning of each shift, or as required for a specific task.
  • Filled by the Site Engineer, Safety Officer, or Supervisor conducting the talk.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header Information6 fields
Project Name
_____________
Contract / Package No.
_____________
TBT Record No.
_____________
Date
_____________
Location of Work / Grid Line
_____________
Shift (Day/Night)
_____________
2TBT Details7 fields
TBT Topic
_____________
Specific Activity to be Performed
_____________
Conducted By (Name & Designation)
_____________
Language(s) Used
_____________
Start Time
_____________
End Time
_____________
Total Duration (Minutes)
_____________
3Hazards & Controls Discussed5 fields
Relevant SWMS / HIRA Ref. No.
_____________
Hazards Identified (e.g., Fall from height, Electrical shock, Trench collapse, Material handling)
_____________
Control Measures Discussed (e.g., Use of full-body harness, LOTO procedure, Proper shoring, Safe lifting techniques)
_____________
Mandatory PPE for the Task
_____________
Emergency Procedures Reviewed (e.g., Assembly point, First aid location, Emergency contact no.)
_____________
4Attendee List6 fields
Sr. No.
_____________
Workman Name
_____________
ID Card No.
_____________
Trade (e.g., Mason, Carpenter, Rigger, Helper)
_____________
Contractor / Sub-contractor Name
_____________
Signature / Thumb Impression
_____________
5Feedback & Observations4 fields
Questions Raised by Workmen
_____________
Clarifications Provided by Supervisor
_____________
Unsafe Conditions Reported by Workmen (if any)
_____________
Action Taken on Reported Conditions
_____________
6Verification & Closure5 fields
Photographs of TBT (Yes/No)
_____________
Remarks / Further Actions
_____________
Prepared By (Supervisor/Engineer Signature)
_____________
Reviewed By (Safety Officer Signature)
_____________
Client / PMC Representative (if present)
_____________
💡 Sample filled excerpt
TBT Topic: Manual Excavation for Foundation F-12
Hazards Discussed: Trench collapse, hitting underground utilities, snake bites.
Controls: Sloping/benching of sides (1:1), use of spade/pickaxe only (no JCB), clearing surrounding bushes, availability of first aid kit with anti-venom.
⚖ Compliance notes
  • Fulfills requirements under the BOCW Act, 1996 (Section 40) and BOCW Central Rules, 1998 (Rule 40) regarding providing information to building workers about safety.
  • Serves as crucial evidence of safety communication during statutory audits by Labour Department or internal/client safety audits.
  • A primary document to demonstrate 'duty of care' by the employer in case of an accident or incident investigation.
  • Mandatory requirement for most ISO 45001 (OH&S Management Systems) certified projects.
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