📍 When to use this template
- Pre-contract: BG issuance verification.
- Periodic renewal tracking (annual + pre-expiry).
- Substantial completion: partial release per contract.
- DLP expiry: final release.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1BG Master Record9 fields
BG Type (Performance / Advance / Retention / Maintenance)
_____________
BG Issuing Bank
_____________
BG Amount (₹)
_____________
% of Contract Value
_____________
Initial Validity (End Date)
_____________
Counter-guarantee (if any)
_____________
2Renewal History4 fields
Renewal Date
_____________
Extended Validity Until
_____________
Renewal Reason (Project Extension / DLP / etc.)
_____________
Updated BG Number (if changed)
_____________
3Release Schedule6 fields
Substantial Completion Date
_____________
% Released at Substantial Completion
_____________
Retention BG to Replace Performance BG (Y/N)
_____________
DLP Start + End
_____________
Final Release Date
_____________
BG Discharged to Bank
_____________
4Encashment Risk5 fields
Defects Liability Issues
_____________
Contractor Default Events
_____________
Demand for BG Encashment (if any)
_____________
Bank Notification + Response
_____________
Encashment Date + Amount (if invoked)
_____________
💡 Sample filled excerpt
Performance BG: SBI BG #2026-XXX, ₹4.5 cr (10 % of ₹45 cr contract). Issued 28-Apr-2026, validity 31-Dec-2027. Substantial completion expected: 30-Sep-2027. Schedule: 50 % release at SC, balance at DLP end (30-Sep-2029). No encashment events.
⚖ Compliance notes
- Performance BG typically 5-10 % of contract value per FIDIC Sub-clause 4.2.
- BG validity must cover contract + DLP + 60-90 days safety margin.
- Renewal 30 days before expiry is the contractor's obligation; failure may attract penalty / contract termination.
- BG is unconditional + payable on demand (typical Indian practice); contractor cannot dispute encashment at bank.
- Counter-guarantee from contractor's parent / promoter common for high-value contracts.