| S.No. | Field / Checkpoint | Reference | Status |
|---|---|---|---|
| A. RECEIPT DETAILS | |||
| A1 | GRN no. (sequential) + date + time of receipt Acceptance: Pre-numbered book | Unique number, daily series | OK NC NA |
| A2 | PO / Indent reference + supplier name Acceptance: PO no. cross-referenced | Linked to purchase order | OK NC NA |
| A3 | Invoice / delivery challan no. + date Acceptance: Attached to GRN | Original challan with material | OK NC NA |
| A4 | Vehicle no. + driver name Acceptance: Logged | For RMC / bulk materials | OK NC NA |
| B. MATERIAL DETAILS | |||
| B1 | Item description (per PO) + brand / make + grade Acceptance: Brand-MAKE match | Match PO specification | OK NC NA |
| B2 | Quantity received (units) + unit Acceptance: Counted / weighed / volumetric | Physical verification | OK NC NA |
| B3 | Quantity in PO + balance to deliver Acceptance: PO progress | Cumulative tracking | OK NC NA |
| C. QUALITY CHECK | |||
| C1 | Visual inspection — damage / discrepancy / shortages Acceptance: Photo of issue if any | ISO 9001 receiving inspection | OK NC NA |
| C2 | MTC / test certificate received (cement, steel, etc.) Acceptance: Filed with GRN | Per spec | OK NC NA |
| C3 | Sample taken for lab test (if required) Acceptance: Sample ID linked | Per QC plan | OK NC NA |
| C4 | Accept / Reject / Conditional acceptance Acceptance: Signed by QC | QC decision | OK NC NA |