| S.No. | Checkpoint | IS Requirement | Status |
|---|---|---|---|
| A. REGISTER COLUMN DEFINITIONS | |||
| A1 | Column 1: DATE — Receipt or issue transaction date (DD-MM-YYYY) Acceptance: Date format consistent; chronological order maintained; no gaps | Cl. 9 — Record keeping | OK NC NA HOLD |
| A2 | Column 2: TRANSACTION TYPE — IN (receipt) or OUT (consumption) Acceptance: Type clearly indicated; consistent abbreviation used | Cl. 9 — Classification | OK NC NA HOLD |
| A3 | Column 3: BATCH / LOT NO. — Unique batch identifier from supplier Acceptance: Batch number matches delivery docket; traceable to test report | Cl. 9 — Traceability | OK NC NA HOLD |
| A4 | Column 4: AGGREGATE TYPE & GRADE — 20mm coarse, 10mm coarse, natural sand, etc. Acceptance: Type and grade clearly specified; consistent with source | Cl. 9 — Type specification | OK NC NA HOLD |
| A5 | Column 5: QUANTITY — Measured in cu.m or tonnes (specify unit) Acceptance: Unit consistent throughout; precision to 0.1; verified against weighbridge/volume | Cl. 9 — Measurement | OK NC NA HOLD |
| A6 | Column 6: SOURCE / DESTINATION — Supplier for IN; construction activity for OUT Acceptance: Name complete; OUT references concrete batch or work area | Cl. 9 — Identification | OK NC NA HOLD |
| A7 | Column 7: LAB TEST STATUS — APPROVED, HOLD, REJECTED (with test ref number) Acceptance: Status documented; APPROVED status required before issue; test report ref included | Cl. 9 — Quality assurance | OK NC NA HOLD |
| A8 | Column 8: RUNNING BALANCE — Cumulative stock after each transaction Acceptance: Balance calculated: previous ± quantity; updated after each entry | Cl. 9 — Inventory tracking | OK NC NA HOLD |
| A9 | Column 9: REMARKS — Quality issues, storage condition, or special notes Acceptance: Any concerns noted; NCR reference if applicable; weather exposure documented | Cl. 9 — Documentation | OK NC NA HOLD |
| A10 | Column 10: VERIFIED BY — Initials or signature of recorder/approver Acceptance: Entry authorized; name/initials clear; responsibility established | Cl. 9 — Accountability | OK NC NA HOLD |
| B. RECEIPT ENTRY PROCEDURES | |||
| B1 | Each aggregate receipt logged within 24 hours with batch and quantity details Acceptance: Receipt date matches delivery; quantity from weighbridge or volume measurement | Cl. 9 — Timely recording | OK NC NA HOLD |
| B2 | Batch number cross-referenced to receiving inspection and lab test results Acceptance: Batch ID matches inspection doc; lab test report ref documented; APPROVED before use | Cl. 9 — Cross-verification | OK NC NA HOLD |
| C. CONSUMPTION/ISSUE ENTRY PROCEDURES | |||
| C1 | Each aggregate issue logged with date, quantity, and concrete batch reference Acceptance: Issue date consistent with concrete production; quantity verified; batch number noted | Cl. 9 — Issue tracking | OK NC NA HOLD |
| C2 | FIFO system applied: oldest batches issued first; quality status verified Acceptance: Issue order by receipt date; only APPROVED aggregate used; test status confirmed | Cl. 9 — Chronological use | OK NC NA HOLD |