PMC›👷 Labour & Compliance›Labour License Tracker

Labour License Tracker

log
PMC-LAB-LOG-002·v1.0-beta·⚠ Beta — review before use

This log helps track the status of all labour licenses for every contractor and sub-contractor on site. It ensures that everyone is legally compliant with the Contract Labour Act before they start work.

ReferencesContract Labour (R&A) Act, 1970 - Sections 7, 12, 13Contract Labour (R&A) Central Rules, 1971 - Form IV, Form VIBOCW Act, 1996FIDIC Conditions of Contract - Sub-Clause 6.4 (Labour Laws)
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📍 When to use this template
  • Used to onboard any new contractor or sub-contractor employing 20 or more workmen.
  • Updated monthly and whenever a new contractor is mobilized or an existing license is renewed.
  • Filled by the PMC's Labour Compliance Officer or Site Admin based on documents submitted by the contractor.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Info7 fields
Project Name
_____________
Contract / Package No.
_____________
Document Number
_____________
Revision No.
_____________
Date
_____________
Prepared By
_____________
Approved By
_____________
2Contractor & Work Details8 fields
Sr. No.
_____________
Contractor Name
_____________
Sub-Contractor Name (if any)
_____________
Work Order / LOA No.
_____________
Work Order Date
_____________
Nature of Work
_____________
Contact Person
_____________
Contact Number
_____________
3License Application Status6 fields
License Required? (Yes/No)
_____________
Number of Workmen Proposed
_____________
Application Date
_____________
Application Reference No. (Form IV)
_____________
Current Status (Applied/Granted/Rejected/Pending Inspection)
_____________
Remarks / Reason for Delay
_____________
4Granted License Details6 fields
License Number
_____________
Date of Grant
_____________
Validity From
_____________
Validity To
_____________
Issuing Authority (e.g., ALC - Gurugram)
_____________
Maximum Workmen Permitted
_____________
5Renewal & Amendment5 fields
Renewal Application Date
_____________
Renewal Status
_____________
New Validity Date
_____________
Amendment Details (if any)
_____________
Date of Amendment
_____________
6PMC Compliance Verification5 fields
Copy of License Submitted? (Yes/No)
_____________
Date of Submission
_____________
Verified By (PMC Name/ID)
_____________
Verification Date
_____________
License Displayed at Site Office? (Yes/No)
_____________
💡 Sample filled excerpt
Contractor: ABC Infra Pvt. Ltd. | License No: CLRA/GGN/2023/1234 | Validity: 01-Apr-2023 to 31-Mar-2024 | Status: Granted & Copy Submitted | Verified By: R. Sharma (PMC-Admin)
⚖ Compliance notes
  • Fulfills requirements under the Contract Labour (Regulation & Abolition) Act, 1970, which mandates a license for contractors employing a specified number of workmen (typically 20 or more, varies by state).
  • Essential for the Principal Employer (Client/PMC) to demonstrate due diligence and avoid liability under Section 21 of the CLRA Act.
  • This log is a primary document checked during statutory audits by Labour Department officials and internal compliance audits.
  • A valid license is a contractual pre-requisite for the contractor to commence work and for processing their RA Bills.
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