PMC›👷 Labour & Compliance›Gate Pass Register

Gate Pass Register

register
PMC-LAB-REG-002·v1.0-beta·⚠ Beta — review before use

This register is used to record the entry and exit of all personnel, including staff, labour, and visitors, at the construction site gates. It is a fundamental security document for daily headcount, attendance verification, and emergency situations.

ReferencesBOCW Act, 1996Contract Labour (Regulation and Abolition) Act, 1970The Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) Act, 1979CPWD Works Manual (Chapter on Site Security and Management)
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📍 When to use this template
  • Maintained daily at all designated entry and exit points of the project site.
  • Updated in real-time by security personnel as individuals enter or leave.
  • It is a continuous register, with a new page or sheet started each day.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Cover Page6 fields
Project Name
_____________
Contract / Package No.
_____________
Register Serial No.
_____________
Gate No. / Location
_____________
Security Agency Name
_____________
Period (From Date to Date)
_____________
2Daily Entry Log4 fields
Date
_____________
Shift (A/B/C/General)
_____________
Guard on Duty Name & Signature
_____________
Supervisor Name & Signature
_____________
3Staff / Engineer / Supervisor Log9 fields
S.No.
_____________
Employee Name
_____________
Employee ID
_____________
Company / Department (e.g., PMC, Client, Contractor)
_____________
Designation
_____________
In-Time
_____________
Out-Time
_____________
Signature
_____________
Remarks
_____________
4Labour / Workman Log8 fields
S.No.
_____________
Workman Name
_____________
Contractor / Sub-Contractor Name
_____________
Trade (e.g., Mason, Helper, Fitter)
_____________
Gate Pass / Token No.
_____________
In-Time
_____________
Out-Time
_____________
Signature / Thumb Impression
_____________
5Visitor Log10 fields
S.No.
_____________
Visitor Name
_____________
Company / Organisation
_____________
Mobile Number
_____________
Purpose of Visit
_____________
Person to Meet
_____________
Visitor Pass No. Issued
_____________
In-Time
_____________
Out-Time
_____________
Signature
_____________
6Daily Headcount Summary6 fields
Total Staff Present
_____________
Total Labour Present
_____________
Total Visitors Present
_____________
Grand Total Persons on Site
_____________
Checked by (Security Supervisor)
_____________
Verified by (Site Admin / Engineer)
_____________
💡 Sample filled excerpt
S.No: 45 | Workman Name: Suresh Yadav | Contractor: M/s Sharma Construction | Trade: Helper | Gate Pass No: T-112 | In-Time: 09:05 | Out-Time: 18:02 | Signature: [Thumb Impression]
⚖ Compliance notes
  • Supports compliance with the Contract Labour (R&A) Act, 1970, by providing a primary record of workmen employed by contractors.
  • Essential for maintaining attendance records as implicitly required under the Building and Other Construction Workers (BOCW) Act, 1996.
  • Crucial document for emergency evacuation and rescue operations to account for all personnel on site.
  • Frequently checked by Labour Inspectors and during internal/external safety audits to verify muster roll data.
← Wage Register (Form XVII)