| S.No. | Checkpoint | IS Requirement | Status |
|---|---|---|---|
| A. REGISTER COLUMN DEFINITIONS AND USAGE | |||
| A1 | Column 1: DATE — Date of receipt or issue transaction (DD-MM-YYYY format) Acceptance: Date format consistent; no missing dates; chronological order maintained | Cl. 8 — Transaction recording | OK NC NA HOLD |
| A2 | Column 2: TRANSACTION TYPE — Receipt or Issue (IN / OUT clearly marked) Acceptance: Type clearly indicated: IN for receipts, OUT for consumption; no ambiguity | Cl. 8 — Classification | OK NC NA HOLD |
| A3 | Column 3: BATCH / LOT NO. — Unique batch identifier from mill or supplier Acceptance: Batch number consistent with receiving inspection document; traceable to mill certificate | Cl. 9 — Traceability | OK NC NA HOLD |
| A4 | Column 4: CEMENT GRADE — 33/43/53 OPC, PPC, PSC, or other as applicable Acceptance: Grade clearly specified; consistent with invoice and lab test results | Cl. 4 — Grade specification | OK NC NA HOLD |
| A5 | Column 5: QUANTITY (TONNES) — Transacted quantity in metric tonnes (2 decimals) Acceptance: Quantity in tonnes; decimal precision to 0.01; verified against weighbridge ticket | Cl. 8 — Measurement | OK NC NA HOLD |
| A6 | Column 6: SUPPLIER / CONSUMING PARTY — Source of receipt or destination of issue Acceptance: Supplier name for IN; project/activity name for OUT; complete identification | Cl. 9 — Identification | OK NC NA HOLD |
| A7 | Column 7: MILL CERT. REF. — Reference to lab test report confirming quality Acceptance: Lab test report number linked; APPROVED status only for issue; test date noted | Cl. 9 — Quality verification | OK NC NA HOLD |
| A8 | Column 8: RUNNING BALANCE (TONNES) — Cumulative balance after each transaction Acceptance: Balance calculated: Previous Balance ± Quantity; accurate arithmetic; updated after each entry | Cl. 8 — Inventory tracking | OK NC NA HOLD |
| A9 | Column 9: REMARKS — Notes on condition, issues, or special handling Acceptance: Any quality issues, damaged bags, or special circumstances recorded; NCR reference if applicable | Cl. 8 — Documentation | OK NC NA HOLD |
| A10 | Column 10: VERIFIED BY — Initials/signature of person recording or verifying entry Acceptance: Entry verified by authorized person; name/initials clear; accountability established | Cl. 9 — Accountability | OK NC NA HOLD |
| B. RECEIPT ENTRY PROCEDURES | |||
| B1 | Each cement receipt logged within 24 hours of delivery with date and quantity Acceptance: Receipt date matches delivery date; quantity from weighbridge ticket; no delays | Cl. 8 — Timely recording | OK NC NA HOLD |
| B2 | Batch number cross-referenced to receiving inspection checklist and lab test results Acceptance: Batch number matches inspection doc; lab test report referenced; APPROVED status confirmed before use | Cl. 9 — Cross-verification | OK NC NA HOLD |
| B3 | Manufacturing and testing dates recorded or referenced for shelf-life tracking Acceptance: Mfg date tracked; cement age monitored; 3-month shelf-life limit enforced | Cl. 8.2 — Shelf-life management | OK NC NA HOLD |
| C. CONSUMPTION/ISSUE ENTRY PROCEDURES | |||
| C1 | Each cement issue logged with date, quantity, and consuming activity/batch reference Acceptance: Issue date consistent with concrete production date; quantity verified at issue; batch noted | Cl. 8 — Issue tracking | OK NC NA HOLD |
| C2 | FIFO (First-In-First-Out) system applied: oldest batches issued first Acceptance: Cement issued in chronological order of receipt; no old cement held while new cement used | Cl. 8.2 — Shelf-life compliance | OK NC NA HOLD |
| C3 | Only APPROVED cement issued; no HOLD or REJECTED cement used in production Acceptance: Lab test status verified before issue; approved status documented; NCR prevents use if failed | Cl. 9 — Quality assurance | OK NC NA HOLD |