📍 When to use this template
- When a significant delay event occurs, such as late drawing release, material shortage, force majeure, or site access denial.
- Prepared as soon as the delay is identified and submitted as a formal notice, then updated periodically until the delay is resolved.
- Typically prepared by the Contractor's Planning Engineer and reviewed/approved by the PMC/Engineer-in-Charge.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header / Project Information7 fields
Project Name
_____________
Contract / Package No.
_____________
Prepared By (Contractor)
_____________
Reviewed By (PMC)
_____________
Approved By (Client / Engineer-in-Charge)
_____________
2Delay Event Identification8 fields
Delay Event ID
_____________
Event Description (Brief)
_____________
Date of Occurrence
_____________
Date of Notification to Engineer
_____________
Affected Activity / Workfront from Approved Schedule (L1/L2/L3)
_____________
Baseline Start Date
_____________
Baseline Finish Date
_____________
Relevant Contract Clause
_____________
3Cause Analysis5 fields
Detailed Narrative of Cause
_____________
Responsibility (Client / Contractor / Concurrent / Force Majeure)
_____________
Delay Category (Excusable Compensable, Excusable Non-Compensable, Non-Excusable)
_____________
Supporting Documents (RFI No., Letter Ref., Site Instruction No., Photo Log Ref., MOM Ref.)
_____________
4Impact Analysis (Time)7 fields
Activities Affected (Predecessors/Successors)
_____________
Original Duration (Days)
_____________
Revised Estimated Duration (Days)
_____________
Impact on Milestone(s)
_____________
Impact on Critical Path (Yes/No)
_____________
Total Delay Claimed (Days)
_____________
Method of Analysis (e.g., Time Impact Analysis, As-Planned vs As-Built, Window Analysis)
_____________
5Impact Analysis (Cost)5 fields
Estimated Cost Impact (INR)
_____________
Type of Cost (Prolongation, Disruption, Acceleration)
_____________
Basis of Calculation (e.g., extended overheads, idle labour/machinery)
_____________
Supporting Cost Records (Wage sheets, Hire charges, Invoices)
_____________
Reference to Variation / Claim No.
_____________
6Proposed Mitigation / Acceleration Plan5 fields
Proposed Corrective Actions
_____________
Resources Required (Manpower, Machinery, Materials)
_____________
Revised Schedule for Affected Activities
_____________
Cost of Mitigation/Acceleration
_____________
Responsibility for Action (Contractor/Client)
_____________
7Chronology of Events & Correspondence5 fields
Event / Correspondence Description
_____________
Reference No. (Letter, Email, MOM)
_____________
💡 Sample filled excerpt
Event Description: Delay in handing over of Site Area 'Tower C' by Client.
Date of Occurrence: 15-Apr-2023. Responsibility: Client.
Impact on Critical Path: Yes. Total Delay Claimed: 45 Days (from 15-Apr-23 to 30-May-23).
Supporting Documents: Letter Ref: ABC/SITE/23/101 dated 10-Apr-2023.
⚖ Compliance notes
- Fulfills requirements for notifying and substantiating claims for Extension of Time (EOT) under FIDIC Sub-Clauses 8.4 and 20.1.
- Provides necessary documentation for dispute resolution or arbitration regarding time-related claims as per the Arbitration and Conciliation Act, 1996.
- Supports the analysis required by the CPWD General Conditions of Contract (Clause 5) for delays and hindrances.
- Essential for maintaining a formal Hindrance Register as per standard project control procedures and CPWD Works Manual.