PMC›📦 Procurement & Stores›Material Indent

Material Indent

form
PMC-PRC-FRM-001·v1.0-beta·⚠ Beta — review before use

This is a formal request form used by site engineers to ask the main stores or procurement department for materials needed for construction. It's the first step to get materials from the store to the work front, ensuring proper tracking and approval.

ReferencesFIDIC Sub-clause 4.1 (Contractor's General Obligations)CPWD Works Manual (Chapter on Stores Management and Material Accounting)IS 1200 (All Parts) - for ensuring UoM and descriptions align with measurement standards for later reconciliation.
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📍 When to use this template
  • When a site engineer or supervisor needs materials for a specific construction activity like concreting, brickwork, or plastering.
  • Typically raised 24-48 hours before the material is required at the work location to allow for processing and delivery.
  • Filled by the Site Engineer/Supervisor, verified by the Section In-charge, and approved by the Project Manager before being sent to the Stores department.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Header Information6 fields
Project Name
_____________
Contract Package No.
_____________
Indent Number
_____________
Date of Indent
_____________
Raised By (Name & Designation)
_____________
Approved By (Name & Designation)
_____________
2Material Requirement Details9 fields
Sr. No.
_____________
Material Description (as per BOQ/Specs)
_____________
Material Code (if applicable)
_____________
Make / Brand (if specified)
_____________
Unit of Measurement (UoM)
_____________
BOQ Item No.
_____________
Required Quantity
_____________
Required Date
_____________
Location of Use (e.g., Tower A, 5th Floor Slab / Chainage 1+250)
_____________
3Stock Position & Justification4 fields
Current Stock at Site (for this material)
_____________
Stock in Main Store (if known)
_____________
Work Activity Reference (e.g., Slab S-101 casting)
_____________
Justification / Remarks
_____________
4For Stores Department Use Only9 fields
Issued Quantity
_____________
Balance Quantity to be Issued
_____________
Date of Issue
_____________
Issued By (Storekeeper Name & Sign)
_____________
Received By (Site Representative Name & Sign)
_____________
Vehicle No.
_____________
Delivery Challan / Gate Pass No.
_____________
Ledger Folio No.
_____________
Remarks (e.g., Partial issue)
_____________
5For Procurement Department Use Only (If material is not in stock)5 fields
Action Taken (e.g., Forwarded to Purchase)
_____________
Purchase Requisition (PR) No. Generated
_____________
Expected Delivery Date (EDD)
_____________
Procurement Officer Name
_____________
Remarks
_____________
💡 Sample filled excerpt
Indent No: IND/PKG-2/2024/115
Material Description: TMT Reinforcement Steel, Fe 500D, 16mm dia (As per IS 1786)
Required Quantity: 8.5 MT
Location of Use: Bridge Pier P4, Foundation Raft
⚖ Compliance notes
  • Fulfills contractor's obligation under FIDIC Sub-Clause 4.1 (Contractor's General Obligations) to provide materials.
  • Acts as a primary document for internal audits and for preparing Material Reconciliation Statements required for RA Bills.
  • Ensures traceability of materials from store to specific work location, which is crucial for quality control and consumption monitoring.
  • Helps in managing inventory and preventing wastage or theft, a key aspect of project cost control.
Purchase Requisition (PR) →