📍 When to use this template
- Daily wage record (at worker level).
- Weekly / monthly wage payment register.
- Statutory return preparation.
- Inspection by Labour Officer.
- Audit + dispute resolution.
Sections & fields
Preview of the template structure. Download Excel to fill on site.
1Wage Period3 fields
Period Start + End Date
_____________
Pay Day (Week / Bi-week / Month)
_____________
Total Workers
_____________
2Per-Worker Wage Detail14 fields
Worker Name + ID + UAN
_____________
Trade / Designation
_____________
Date of Joining
_____________
Days Absent / Leave
_____________
Basic Wage Rate (per state minimum)
_____________
Basic Wage Total
_____________
Dearness Allowance (DA)
_____________
Overtime Hours + Pay
_____________
Bonus / Incentive
_____________
Deductions (EPF + ESI + Tax + Others)
_____________
Mode of Payment (Bank Account)
_____________
3Compliance Check5 fields
Minimum Wage Compliance (per state notification)
_____________
Working Hours (max 9 hrs/day, 48 hrs/week)
_____________
Overtime Rate (2x basic + DA per Min Wages Act)
_____________
Weekly Off Compliance (1 day per week)
_____________
Wage Payment Within 7 days of due date (per Payment of Wages Act)
_____________
4Worker Acknowledgement4 fields
Worker Signature / Thumbprint
_____________
Date of Receipt
_____________
Wage Slip Issued (Y/N)
_____________
Bank Account Credit Confirmation
_____________
💡 Sample filled excerpt
Period: 1-31 May 2026. Worker: Ramesh, ID 0145, Mason, joined 12-Mar-2026. Days worked: 28. Basic ₹450/day × 28 = ₹12,600. DA: ₹140/day × 28 = ₹3,920. Overtime: 10 hrs × ₹150 = ₹1,500. Gross: ₹18,020. Deductions: EPF ₹1,512 + ESI ₹135 = ₹1,647. Net: ₹16,373 (paid by NEFT to bank account 0123-XXXX).
⚖ Compliance notes
- Minimum Wages Act requires wage notification by State Government — varies by trade + skill + region.
- Overtime: 2× basic + DA for hours beyond 9 hrs/day OR 48 hrs/week.
- Weekly off mandatory — 1 day per week.
- Wage payment within 7 days of due date per Payment of Wages Act.
- All wages paid through bank accounts (per latest BOCW / state notifications).
- Wage register is mandatory under most state Acts — physical + digital records.
- Inspector of Labour can demand register for verification at any time.